Accounts Payable Technician II - Department

Accounts Payable Technician II
- Facilities Planning and Management Department (2026-27)

Oakland Unified School District Facilities Planning and Management
- Oakland, California Open in Google Maps

This job is also posted in Oakland Unified School District

Starting Date: Immediately

The District and SEIU 1021 are working together to create promotional opportunities for existing staff, therefore this job posting is available for five(5) days for internal candidates based on our collective bargaining agreement.

TITLE
:

Accounts Payable Technician II

REPORTS TO
:

Assigned Supervisor

DEPARTMENT
:

Accounts Payable

CLASSIFICATION
:

Classified

FLSA
:

Non-Exempt

WORK YEAR/HOURS

261 days/7.5 hours

ISSUED
:

Created:
May 2013

SALARY GRADE
:

WTCL 45

BASIC FUNCTION: Independently process for payment an assigned group of liabilities, including employee reimbursements, purchase orders, contractual obligations and bids, claims from school sites for student body activities, and revolving cash fund transactions, legal settlements, field trips, and other items approved by the Board of Education via resolutions. Perform responsible accounting and fiscal record management functions utilizing manual and computerized databases and processes: to audit, verify, and monitor a variety of recordkeeping and reporting documents for accuracy and completeness;

and to prepare financial statistical reports utilized in the services of assigned work unit/projects.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to reflect the principal job elements accurately.)

ESSENTIAL FUNCTIONS:

• Examine purchase orders and invoices and supporting records for accuracy and for compliance with related contract, Education Code, federal and state and other regulations, and district policies and procedures; disburse funds accordingly.
• P rocess for payment an assigned group of liabilities, including employee reimbursements, purchase orders, contractual obligations and bids, claims from school sites for student body activities, and revolving cash fund transactions, legal settlements, field trips, and other items approved by the Board of Education via resolutions.
• Perform responsible accounting and fiscal record management functions utilizing manual and comput erized databases and processes to audit, verify, and monitor a variety of recordkeeping and reporting documents for accuracy and completeness; and to prepare financial statistical reports utilized in the services of assigned work unit/projects.
• Analyze invoices for compliance with contract language related to pricing, cash discount terms, eligible items, and freight terms and audit against purchase orders for accuracy.
• Audit invoices, mileage claims, conference reimbursements, phone bills and other claims for compliance to spending mandates, correct totals including tax amounts, proper coding, signature approvals, and sufficient back-up documentation for future audits ; calculate payment and code with appropriate account numbers; inspect invoices for accuracy, conformance and proper authorization; file materials as assigned.
• Maintain records of check copies and support documents of payments, other records as assigned; maintain and assist in the preparation of a variety of records and reports, vendor reports, financial data input, warrants and other related matters.
• Prepare checks according to established procedures; verify checks for correct amount and vendor paid.
• Review and process credit card payments to financial institution.
• Maintain auditable records of all financial transactions.
• Input payments into computer system in accordance with vendo r terms; r econcile vendor statements or claims; research and resolve discrepancies reconcile documents and resolve discrepancies.
• Enter data into the computer and generate reports;
• Provide documents to affect budget transfers for school and central sites .
• Explain rules, regulations, policies, and procedures related to accounts payable functions.
• Participate in…