Administrative Officer - Chancellor's Office

Role Overview

Reporting to the Associate Chancellor, the Administrative Officer provides executive-level administrative and operational support to the Office of the Chancellor and the Office of Government & Community Relations. The position plays a central role in ensuring the efficiency, professionalism, and continuity of the Chancellor's Immediate Office operations, while also supporting the broader administrative and fiscal functions of the Government & Community Relations unit.

The Administrative Officer provides high-level administrative support to the Associate Chancellor across various issues, projects, and initiatives.

• Scheduling, correspondence, and coordination with campus and systemwide leadership.
• Acting as back‑up calendar support for the Chancellor and ensuring operational continuity during staff absences in support of the Senior Executive Analyst & Coordinator.
• Supporting travel planning, financial reconciliation, and calendaring for Government & Community Relations.
• Coordinating meetings with internal and external stakeholders to support effective engagement with community and government partners.
• Drafting, editing, and reviewing professional correspondence, reports, and communications on behalf of the Associate Chancellor and the Chancellor's Office, while maintaining confidentiality and professionalism.
• Managing transactions in alignment with university policies, including processing travel arrangements, reimbursements, purchasing transactions, and account reconciliations.
• Overseeing procurement activities such as vendor coordination, purchase‑order processing, and payment tracking.

The full salary range for the Administrative Officer – Chancellor's Office is $73,600 – $133,200 annually. However, the expected pay scale for this position is up to $103,400 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must submit both a cover letter and a resume to receive full consideration. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.