Executive Assistant

Description We are looking for an experienced Executive Assistant to provide high-level support to C-level executives in Oakland, California. In this long-term contract position, you will play a critical role in ensuring smooth administrative operations, managing sensitive information, and coordinating executive activities with professionalism. This role requires a proactive approach, exceptional organizational skills, and the ability to work independently with minimal supervision.

Responsibilities:

- Organize and manage scheduling for senior executives, including sending invitations, reserving meeting spaces, preparing agendas, and documenting action items.

- Develop and revise PowerPoint presentations to support executive communications and internal meetings.

- Facilitate effective communication between departments by managing correspondence and ensuring timely responses.

- Prepare detailed expense reports and submit them accurately and on time.

- Handle confidential information with discretion, maintaining the highest level of professionalism.

- Coordinate logistics for internal and external meetings, conferences, and training sessions, including arranging catering and technical setups.

- Arrange travel plans for executives, ensuring all accommodations and itineraries are handled efficiently.

- Maintain and retrieve important documents and reference materials for easy accessibility.

- Perform essential administrative duties such as filing, copying, and managing office supplies.

- Uphold strict confidentiality standards in all aspects of the role. Requirements - Proven experience in an administrative or office management position, preferably supporting senior executives.

- High school diploma required; a bachelor's degree is strongly preferred.

- Exceptional verbal and written communication skills.

- Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.

- Strong decision-making and problem-solving capabilities.

- Ability to adapt quickly to changing priorities and work in a fast-paced environment.

- Familiarity with tools such as ADP Financial Services, Cisco Webex Meetings, Concur, CRM systems, and Kronos Timekeeping.

- Demonstrated expertise in calendar management and organizing conference calls. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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