Program Assistant

Who we are La Clinica de La Raza is a non profit community based health center established in 1971 to address health barriers and create better lives for the underserved We have proudly grown into over 35 sites across Alameda Contra Costa and Solano County To learn more about our history  Our History La Clinica or visit our website at (Use the "Apply for this Job" box below).

Job Summary Under the direction of a Behavioral Health Manager the Program Assistant is responsible for initiating and coordinating administrative tasks and managing and tracking program data for Behavioral Health programs scheduling trainings workshops and meetings for program staff and childcare services for program participants Entering and tracking data issuing and monitoring reports on program activity Data tracking includes monitoring large quantities of data related to services and referrals provided Administrative tasks may include community facing assistance to community members and clients who seek services developing and maintaining resource lists developing materials and supporting other program activities as needed to ensure the delivery of high quality programs and services Major Areas of Responsibility include but are not limited to Duties Responsibilities Answers and Screens incoming telephone calls Responds to requests for information and provides assistance to callers

Provides coverage of clerical staff as needed which includes answering phones greeting and registering clients

Drafts financial statistical narrative reports Compiles data and information for program and keeps program policy and procedures updated

Responsible for data management including filing copying faxing work processing data entry and managingtracking large quantities of data Transfer manual data into computer via MS Excel Prepares memoranda updates and distributes notices and information to staff as requested Develops Power Point presentations designs templates designs fliers and educational material in MSWord & PDFMaintains complete and accurate administrative filesdocuments records calendars logs and other documents

Processes work orders assigned by supervisor

Reviewscreens employment applications coordinates interview schedules and performs other HR duties Maintains staff and department licensing information as well as department and administrative manuals

Coordinates and schedules meetings meeting spaces trainings and childcare Includes preparing agenda preparing facilities tracking participants and recording minutes

Other duties as assigned Minimum

Job Requirements Knowledge

Skills and Abilities

Solid knowledge of Microsoft Outlook Word Excel and PowerPoint Excellent verbal and written communication skills Excellent organizational skills with the ability to manage and prioritize multiple projects simultaneously Ability to compose letters correct form and grammar spelling and punctuation for business correspondence Ability to perform basic math compute ratios and percentages and draw and interpret bar graphs and pie charts Ability to establish formulas to achieve mathematical calculations in an MS Excel spreadsheet

Ability to work on complex projects with general direction and minimal guidance Ability to deliver accurate and detailed work

Must be compassionate and able to convey sensitivity to clients and make them feel welcome

Bilingual English Spanish required

Education and Experience High School Diploma

GED1 2 years experience in a relevant field preferred

Physical Requirements Remaining in a stationary position often standing or sitting for prolonged periods

Bendinglifting pushingpulling adjusting or moving objects weighing up to 15 pounds in all directions and occasionally more Repeating motions that may include the neck wrists hands andor fingers

Upper extremity demands Reaching above shoulder andor below waist

Salary  per hour