Director's Assistant

Overview

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title:

Director's Assistant.

Location:

Oakland, CA.

• Calendaring, Scheduling & Meeting Logistics:
  Manage and prioritize calendar for Sr. Directors and Director.
• Arrange ongoing/recurring as well as ad hoc meetings and conference calls. Schedule conference rooms and set up audio visual tools.
• Coordinate and ensure meeting logistics are in place. Reschedule appointments. Greeting and escorting external parties to scheduled meetings.
• Proofread, edit, and format written correspondence, and documents for signature. Prepare or assist in preparing documents, reports, presentations, meeting materials. Process, distribute mail.
• Take mail to Post Office anging conference facilities, catering. Prepare expense reports for Sr. Director and Directors. Assist with HR organization change requests (OCRs), and personnel change requests (PCRs).
• Assist with entering time in timekeeping system. Complete building services requests. Backup other administrative assistants as required.
• Order (occasionally pick-up) and set up meals and refreshments for meetings and department events. Process required payments within deadlines. Address ad hoc work-related requests.

• Prior Client experience.
• Collaborative and nimble mindset.
• No problems with working in the office between 8 to 5 (assuming 1 hour total required breaks).

• Client systems & tools.
• PO system.
• Taulia.
• Excel, Word, PowerPoint, Outlook.

• Prior Client experience preferred.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.