Office Assistant

Job description

The Independent Institute is a 40-year-old non-profit, academic research and publication “think tank.” Our headquarters, centrally located near the Oakland airport, houses 20+ professionals and staff engaged in outreach and fundraising, administration, marketing and communications, and publication production preparation, working in a collegial, quiet, and pleasant environment.

The job of the
Office Assistant
includes providing support for and assistance with projects for Independent executive staff and departments as well as warehouse fulfillment. The
Office Assistant
consistently demonstrates a commitment to excellence, continuous improvement and teamwork in performing a variety of specific tasks while establishing priorities.

• Provide phone reception – answer, screen and forward incoming calls on main incoming lines; provide preliminary donor and customer support
• Various data entry – name and address corrections, subscription entry and miscellaneous data entry as needed
• Process outgoing mail (warehouse fulfillment) – packaging and posting. Drop off regular, large and bulk mailings to USPS, UPS and/or Fed Ex, as needed
• Warehouse upkeep to include but not limited to: emptying shred bins, organizing pallets, receiving deliveries, stock book shelves, maintaining supplies, breaking down cardboard and general warehouse housekeeping
• Kitchen duties – Misc. cleanup/organization – run dishwasher once a week and empty once a week
• Provide general setup/breakdown and cleanup of internal events
• Provide general clerical support to all departments and perform various tasks ad-hoc at the request and approval from supervisor
• Opens and closes office

Job Type: Full-time

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

• Office Assistant: 1 year (Preferred)
• Warehouse: 1 year (Preferred)

Work Location:

In person