Office Services Coordinator

Our client, a mission-driven foundation, is seeking a Part-Time Office Services Coordinator serves as the face of the foundation and plays a vital role in ensuring the office operates smoothly and efficiently. This individual will manage front desk responsibilities, support daily office operations, and help foster a warm, organized, and uplifting workplace environment. This role is ideal for a proactive self-starter who takes pride in creating positive experiences for others and thrives in a mission-driven setting.

The schedule for this role would be onsite Monday through Wednesday. While some Mondays may not be required, depending on office needs.

** Please note this is a part-time, onsite, 4-month contract role based in Oakland, CA. Pay will be $40/hr.**

Key Responsibilities:

• Serve as the first point of contact for external partners, staff, board members, vendors, and guests
• Greet visitors with professionalism and warmth
• Answer and route incoming calls
• Manage deliveries, mail distribution, and visitor coordination
• Ensure the office is clean, organized, and fully stocked with supplies
• Maintain inventory of office and kitchen supplies and place orders as needed
• Coordinate with vendors and building management when necessary
• Support general administrative and organizational tasks
• Host and support in-office meetings and events (set-up, coordination, hospitality)
• Prepare meeting spaces and ensure technology and materials are ready
• Help create a welcoming and inclusive office atmosphere
• Partner with the IT team to support basic office technology needs
• Assist with onboarding logistics (workspace setup, materials, coordination)
• Flag and escalate facilities or tech issues as needed

Qualifications

• 3+ years of experience in office coordination, reception, workplace experience, or similar role preferred
• Strong organizational and multitasking skills
• Professional communication skills, both written and verbal
• Tech-savvy and comfortable coordinating with IT support
• A self-starter who takes initiative and ownership
• Positive, professional, and uplifting presence
• Detail-oriented and highly reliable
• Service-minded with a strong sense of hospitality
• Experience supporting office events is a plus

Please submit your resume for immediate consideration!

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