Executive Assistant

About the Role

As an Executive Assistant, your core focus will be supporting the CEO while also providing light supplemental assistance to other C‑suite executives. The role requires handling multiple tasks simultaneously, maintaining superior organization skills, and delivering a high level of attention to detail. You will be exposed to all aspects of the business and will learn extensively about our industry and start‑up environment.

• Own and manage the CEO's calendar end‑to‑end, including proactive scheduling, reprioritization, and conflict resolution; also offer light scheduling support to the broader C‑suite.
• Effectively schedule business travel—including flights, ground transportation, overnight accommodations, and meals—for supporting leaders.
• Act as the external contact point, providing phone and email support, screening, and follow‑up on calls and voicemails.
• Project‑manage on‑site and off‑site meetings as well as team events—travel planning, site selection/prep, menus, and attendee logistics.
• Provide general administrative support to the executive team, including:
  • Receiving and interacting with visitors
  • Answering and managing incoming calls
  • Maintaining paper and online records
  • Monitoring and organizing Executive’s inboxes
  • Other daily support as needed
• Perform accounts payable processing and other basic accounting functions, including:
  • Handling expense accounts and reimbursements via Coupa
  • Assisting with entering and processing approved payments
  • Maintaining detailed files/records
  • Handling confidential and sensitive information
• Provide backup office management support as needed (weekly lunch orders, supplies, office POC).
• Be available to support the executives outside of normal business hours as needed.

• 2‑4 years of experience supporting executives; direct experience supporting the C‑suite preferred.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to manage complex tasks and prioritize competing demands; must be a flexible problem‑solver.
• Ability to take a straightforward, proactive approach to supporting the C‑suite Leaders.
• Committed to and enthusiastic about the mission and vision of the organization.
• Adept at multitasking in a fast‑paced, changing environment.
• Able to work independently and take initiative with little direction.
• Ability to drive and influence change.
• Exhibit a high degree of maturity, honesty, trust, and integrity and cultivate these qualities in others.
• Proficiency in G‑Suite (Gmail, Docs, Sheets, Slides) and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

This position must be located in the Bay Area. It is a 2‑day hybrid role in the Bay Area office, effective October 2026.

$90,000 – $126,000 annually. Compensation may be adjusted based on location, experience, skills, and interview performance.

• Generous PTO policy
• 12 paid holidays
• 401(k) program
• Wellness and home‑office/cell‑phone subsidies
• Robust health, dental, vision insurance, and more

Roofstock is an equal opportunity employer. In keeping with the values of Roofstock, we make all employment decisions including hiring, evaluation, termination, promotion, and training opportunities, without regard to race, religion, color, sex, age, national origin, ancestry, sexual orientation, physical handicap, mental disability, medical condition, disability, gender identity or expression, pregnancy or pregnancy‑related condition, marital status, height and/or weight.

Must be authorized to work in the U.S. is a precondition of employment and we are unable to sponsor H1‑B visas at this time.

Any offer of employment is conditioned upon the successful completion of a background investigation.