Administrative Assistant

Scion Staffing has been engaged to conduct a search for an Administrative Assistant to Executive Special Counsel on behalf of the California Nurses Association/National Nurses United (CNA/NNU), the nation's largest union and professional association of registered nurses. This is a full-time onsite opportunity based in Oakland, California.

POSITION OVERVIEW The Administrative Assistant to Executive Special Counsel provides high-level administrative, compliance, and project coordination support to the Executive Special Counsel department. This unique role offers exposure to labor relations, regulatory compliance, union governance, political action committee reporting, nonprofit administration, and legal support functions within one of the nation's most influential labor organizations.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while handling sensitive and confidential information with professionalism and discretion.

PERKS Competitive salary of $100,644–$109,248 annually

Comprehensive family medical and dental coverage

Pension and 401(k) retirement benefits

Opportunity to support meaningful work that advances healthcare advocacy and workers' rights

Collaborative and mission-driven organizational culture

Stable, established organization with national impactRESPONSIBILITIESProvide administrative and project support to the Executive Special Counsel and department staff

Assist with Department of Labor compliance activities, legal reporting requirements, and regulatory filings

Support administration of internal union officer elections and related governance activities

Assist with Political Action Committee (PAC) reporting and compliance processes

Coordinate preparation of state and federal lobbying reports and other regulatory submissions

Support nonprofit reporting requirements and other departmental administrative functions

Manage confidential information, maintain records, and track important deadlines and deliverables

Assist with special projects, database management initiatives, and process improvementsQUALIFICATIONSBachelor's degree or equivalent combination of education and experience

Three or more years of administrative, executive support, project coordination, or related experience

Experience supporting senior leaders or executives

Exceptional organizational skills and attention to detail

Strong written and verbal communication skills

Ability to manage sensitive and confidential information with discretion

Proficiency with Microsoft Office, including Outlook, Excel, and Word Ability to work independently while collaborating effectively with diverse stakeholdersPREFERRED QUALIFICATIONS Experience supporting legal, compliance, labor relations, government, nonprofit, or advocacy organizations

Experience with database systems, reporting tools, or software implementation projects

Familiarity with regulatory reporting, governance processes, elections administration, or compliance activities

Demonstrated ability to anticipate needs and provide proactive administrative supportCOMPENSATION AND BENEFITS This position offers a competitive annual salary of $100,644–$109,248, depending on experience and qualifications, along with an excellent benefits package that includes comprehensive family health and dental coverage, pension, 401(k), and additional employee benefits.

ABOUT OUR FIRMScion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. Our track record and recruitment process has made us one of the top recruitment firms in the nation.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a Clearly Rated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about us can also be found at  Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class.

We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records.

We believe in following best practices and…