Bilingual Mandarin Administrative Assistant Oakland, CA

Bilingual Mandarin Administrative Assistant

We are seeking a Bilingual Mandarin Administrative Assistant to support daily office operations for a busy and collaborative Oakland-based organization. This role serves as a key point of contact for clients, visitors, vendors, and internal staff while providing administrative, front desk, and office support. The ideal candidate is organized, customer-focused, and comfortable managing multiple priorities in a fast-paced environment. Fluency in both Mandarin and English is required to support communication and provide exceptional service to a diverse client base.

Responsibilities

• Serve as the first point of contact for visitors, clients, and callers by providing professional front desk support, answering inquiries, and directing requests appropriately.
• Provide bilingual support in Mandarin and English, including verbal communication, translation assistance, and correspondence as needed.
• Coordinate calendars, meetings, conference rooms, travel arrangements, and scheduling logistics for team members and leadership.
• Support office operations by managing mail, deliveries, vendors, office supplies, facilities requests, and maintaining a professional and welcoming office environment.
• Perform general administrative duties including data entry, file management, document preparation, recordkeeping, and special projects while maintaining confidentiality of sensitive information.