Administrative Assistant Part-Time

Administrative Assistant

We are hiring an Administrative Assistant to work out of our San Francisco and Oakland Office!

Responsibilities:

• Plan, coordinate and execute exciting events for the office and company, working alongside office leader, including lunch and learns, company wide ERG events, office birthday/work anniversary events, office happy hours, office lunches, etc.
• Cultivate the office culture for internal and external clients.
• Work alongside all admins throughout the company to create a consistent and exciting office experience.
• Own the incoming and outgoing mail and package deliver process for the office.
• Fill out letters of transmittal as needed.
• Maintain the office kitchen, supply room and conference rooms, ensuring a high level of detail for a presentable office space.
• Assist in coordinating desk, office, and conference room reservations when needed.
• Assist with adding visitors to the building security list.
• Assist in coordinating with property management, including floor warden duties.
• Assist office leadership with expense reports.
• Assist with ordering insurance certificates as needed.
• Assist accounting with invoice backup.
• Help with miscellaneous projects and tasks for the office and company as needed.