Finance and Operations Administrative Coordinator

misssey finance and operations administrative coordinator

misssey prevents sexual exploitation of girls and gender-expansive youth, supports those experiencing it to exit, and partners with survivors to heal, rebuild, and live free from harmful relationships. As an organization, we value healing, youth voice, integrity, and relationships.

our service model is focused on healing through trauma-informed, survivor-centered, and youth-focused approaches. We recognize the crucial voices of survivors in facilitating healing in victims of commercial sexual exploitation and the value of young people empowering other young people. Our work with youth is a partnership, helping them transition from victim to survivor to leader, encouraging their long-term stability and success in whatever path they choose.

Misssey believes that with the right opportunities and support, youth can overcome the circumstances of their exploitation and thrive.

the finance and operations administrative coordinator plays an important role in ensuring accurate financial operations and effective administrative systems. Under the supervision of the finance and operations director this role is primarily responsible for bookkeeping, financial processing, and operational coordination, while providing limited administrative support across the organization. The finance and operations administrative coordinator works in compliance with grants, contracts, and agency operational policies and procedures.

the ideal candidate for this position would:

• have a minimum of 3 years' experience providing bookkeeping and administrative support
• be professional, organized, and able to multitask and shift priorities as needed
• be a continual learner deeply invested in women, girls, and gender-expansive youth
• have the ability to develop good rapport with staff, partners, and community members
• have the ability to co-create a strong, reflective, highly productive, and caring culture

duties and responsibilities:

• process accounts payable documentation and prepare payment requests for approval by the finance & operations director in accordance with organizational internal controls.
• administer the pex card program, including card issuance, receipt collection, transaction monitoring, and reconciliation.
• prepare monthly reconciliations for review and approval by the finance & administration director.
• data management in sage intacct
• prepare deposit logs and coordinate bank deposits
• support month-end and year-end closing activities by providing required documentation to the finance & administration director and external accounting consultants.
• assist with grant billing and reimbursement requests by compiling supporting documentation and ensuring proper grant coding.
• assist with annual audits, financial reviews, and funder monitoring visits by preparing financial records and supporting documentation.
• monitor budget line expenditures and accounts and identify discrepancies or unusual transactions for management review
• track vendor pricing and financial documentation
• coordinate with misssey's external accounting firm, armanino, to provide requested documentation, respond to information requests, and participate in recurring financial coordination meetings.
• create check requests for incoming bills and invoices and submit to finance & administration director with coversheet weekly
• ensure all reimbursement forms have appropriate documentation and receipts attached

• provide administrative and operational support to strengthen organizational efficiency and effective office operations.
• maintain complete, accurate, and well-organized financial, operational, and compliance records.
• administer electronic and physical document management systems, ensuring records are current, secure, and easily accessible.
• serve as the primary administrative liaison with vendors, service providers, landlords, and it partners for contracts, billing, payments, and routine operational matters.
• coordinate the vendor onboarding process and maintain complete vendor files, including w-9s, contracts, insurance certificates, and payment documentation.
• identify opportunities to improve administrative workflows and document standardized operating procedures that support organizational consistency and accountability.

• train staff on operational and financial procedures, including:
• pex card usage and monthly reconciliation
• expense documentation and reimbursement requirements
• provide ongoing guidance related to financial processes

• provide administrative support to the finance and operations team
• support the finance and operations team with reporting and coordination

• handle sensitive information in a confidential manner
• participate in supervision, staff meetings, and trainings
• collaborate with the misssey team on organization-wide initiatives
• other duties as assigned

qualifications:

• minimum of three…