Executive Administrative Assistant

Schedule:

Tuesday–Thursday | 8:30 AM – 5:00 PM

Employment Type:

Part-Time, Contract

Contract duration: 3 months with potential extension up to 6 months

Pay range: $40-48/hour

A well-established professional organization is seeking an experienced Senior Administrative Assistant to provide high-level administrative, project coordination, and operational support to executive leadership. This role is ideal for a polished professional who thrives in a fast-paced environment and enjoys balancing executive support, project management, and organizational coordination responsibilities.

The successful candidate will be highly organized, proactive, detail-oriented, and comfortable working with senior leaders and a variety of internal and external stakeholders. This individual will play an integral role in ensuring smooth day-to-day operations while supporting strategic initiatives and special projects.

• Provide direct administrative support to executive leadership on a variety of business initiatives and priorities.
• Manage calendars, scheduling, correspondence, meeting preparation, follow-up activities, and project tracking.
• Draft, edit, and proofread professional emails, reports, presentations, and business documents.
• Prepare meeting materials and presentation packets for executive, committee, and stakeholder meetings.
• Serve as a primary point of contact for internal and external communications, ensuring timely follow-up and professionalism.

• Coordinate multiple projects simultaneously while maintaining deadlines and priorities.
• Monitor progress, track deliverables, and proactively address administrative or operational challenges.
• Partner with cross-functional teams to support organizational initiatives and special projects.
• Assist in developing reports, presentations, dashboards, and materials for internal and external audiences.
• Support planning and coordination of meetings, events, and stakeholder engagement activities.

• Maintain accurate records, confidential files, and organizational documentation.
• Assist with data tracking, reporting, and information management activities.
• Support electronic filing systems, document management, and operational workflows.
• Ensure consistency, accuracy, and professionalism across all administrative materials and communications.
• Create and maintain documents, spreadsheets, presentations, and visual materials.
• Utilize technology and digital tools to improve efficiency and workflow management.
• Learn and adapt to new software platforms and systems as business needs evolve.
• Provide administrative support across multiple databases, applications, and collaboration tools.

• Bachelor's degree preferred.
• 5+ years of experience in executive support, administration, project coordination, operations, professional services, consulting, corporate, or nonprofit environments.
• Experience supporting senior leaders, executives, or board-level stakeholders.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience creating professional reports, presentations, and executive-level materials.
• Familiarity with CRM systems, collaboration platforms, design tools, or similar business applications is a plus.
• Ability to quickly learn new software and technology tools.

• Exceptional written and verbal communication skills.
• Strong executive presence and professionalism.
• Excellent organizational and project management abilities.
• Ability to handle multiple priorities in a deadline-driven environment.
• High level of accuracy and attention to detail.
• Resourceful, proactive, and solution-oriented mindset.
• Ability to maintain confidentiality and exercise discretion.
• Strong interpersonal skills and collaborative approach.
• Self-starter capable of working independently with minimal supervision.

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.