Administrative Assistant FTE - Oakland Technical High School

Position: Administrative Assistant I (12 Months, 0.5FTE) - Oakland Technical High School (2026-27)
Please note:

This position is part-time, 0.5

FTE.

The District and SEIU 1021 are working together to create promotional opportunities for existing staff, therefore this job posting is available for five (5) days for internal candidates based on our collective bargaining agreement.

TITLE:

Administrative Assistant I, II, III

REPORTS TO:

Assigned Supervisor

DEPARTMENT:

As Assigned

CLASSIFICATION:

Classified

FLSA:

Non-Exempt

WORK YEAR/HOURS

261 days/7.5 hours or Duty Days and Hours as Assigned

ISSUED:

Revised:
October 2008

Revised:
May 2012

SALARY GRADE:

I: WTCL 40

II: WTCL 44

III: WTCL 46

BASIC FUNCTION:
Perform a variety of proficient, specialized administrative assistant duties in an assigned area requiring excellent communication skills; utilize specialized knowledge and independent judgment involving frequent and responsible public contact; analyze and interpret data; plan, organize and coordinate office activities and communications to relieve the administrator of routine duties; provide for accurate and timely entry of a variety of data into various computer software programs.

DISTINGUISHING CHARACTERISTICS:

The Administrative Assistant I is distinguished from the Administrative Assistant II in that the higher Level II position requires more experience, performs more difficult and complex duties, and is required to demonstrate validated test skills at a higher proficiency (see

Minimum Qualifications:

Training,

Education and Experience ). The Administrative I performs proficient, specialized duties. The Administrative Assistant II performs diverse, technical duties.

Administrative Assistant III is distinguished from Administrative Assistant I/II in that the former is required to use initiative, organizational skills, technical and problem solving skills, and independent judgment in the processing of administrative duties with minimal supervision. Administrative Assistant III classification may support one or more managers.

Administrative Assistant III is distinguished from the Office Manager in that the former does not have any direct reports.

REPRESENTATIVE DUTIES:

(Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to reflect the principal job elements accurately.)

E = Essential Functions

* Compute statistical data for Federal, State and District reports and special projects as assigned. E

* Interpret and apply rules and regulations as appropriate. E

* Coordinate communications; obtain and provide information; coordinate activities and resolve issues and complaints. E

* Independently compose correspondence in English. E

* Respond to complaints according to District procedures and guidelines. E

* Schedule meetings, conferences and appointments; maintain calendar(s) of assigned staff, reserve meeting sites; make travel arrangements; contact and confirms appointments and meetings; attend meetings, take minutes as necessary, prepare minutes and summaries of action taken. E

* Process administrative details not requiring the immediate attention of the administrator. E

* Research, analyze, review, correct, and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures. E

* Prepare and maintain a variety of records, logs and files, including information of a confidential nature; maintain confidentiality of information and records. E

* Operate a computer to enter, update, and access a variety of records and information into various computer software programs; operate various telephone systems and other office equipment. E

* Assign and direct the work of other employees as required. E

* Attend job related meetings as assigned. E

* Perform related duties as assigned.

Administrative Assistant III:
Perform all the essential functions of Administrative Assistant I and II as stated above in addition to the following:

* Perform highly responsible, proficient, and complex administrative, and office functions requiring an advanced level of initiative, organizational skills, technical and problem solving skills, and independent judgment; maintain office records; execute administrative policies. E

* Assume primary responsibility for the implementation of designated activities and operations of the department. E

* Identify, plan and implement office administrative procedures and policies as directed. E

* Complete primary clerical assignments as assigned where knowledge, judgment and discretion are critical. E

* Prepare reports and presentations using a variety of technology and programs as assigned. E

* Research and facilitate inquiries and refer inquiries to appropriate sources for consideration and action. E

* Coordinate, analyze and organize office staff, operations and procedures such as data entry, bookkeeping, monitoring school site/department budgets, preparing timesheets, composing correspondence, filing, requisitioning of…