Associate Administrative Analyst; Assistant Clerk

THE OPPORTUNITY

Under the direction of the Director of Contract Services and Operations or designee, the Associate Administrative Analyst (Assistant Clerk) will:

• Assist with activities, services, and operations of the Commission Clerk, including preparation of meeting agendas and minutes, ordinances, and resolutions, and maintenance of official documents and records for the Commission, Commission-related committees, and the Community Advisory Committees;
• Assists with highly responsible and complex administrative support to Commissioners and Community Advisory Committee members;
• Coordinates assigned activities with other Commission departments;
• Prepare correspondence using independent judgment in content and style;
• Maintain and update specialized databases; and
• Perform related work as required.

• Provide a high level of customer service by dealing effectively with the Commission and individual Commission members, Community Advisory Committee members, public, vendors, consultants, other agencies, and Alameda CTC staff.
• Understand and have experience with records management principles and practices, including legal requirements for recording, retention, storage, and disclosure.
• Have knowledge of Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to Alameda CTC and their assigned area of responsibility, including Public Records Act, Freedom of Information Act, and Brown Act, and other rules, regulations and procedures and be adept at implementing these laws, rules, regulations and procedures.
• Have experience with modern office administrative and secretarial practices and procedures, including the use of standard office software and equipment.
• Effectively represent Alameda CTC in meetings with governmental agencies, community groups, and various businesses, professional and regulatory organizations, and in meetings with other individuals.
• Plan, organize, and carry out assignments from management staff with minimal direction.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Communicate effectively in person and over the telephone and prepare clear and concise written reports, correspondence, policies, procedures, and other materials.
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.

• Organize, implement, and assist with Commission Clerk functions and activities.
• Assist the Commission Clerk with developing, planning, coordinating, and implementing records management program suited to the needs of the Commission and in compliance with Federal, State, and local laws, rules, and regulations.
• Prepare official minutes, resolutions, ordinances, clear and concise reports, correspondence, policies, procedures, and other written materials.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws, rules, regulations, policies, and procedures.
• Maintain confidentiality and be discreet in the handling and processing of confidential information and data.
• Assist with a variety of professional-level research, and complete administrative, operational, financial, and analytical duties in support of the agency’s administrative function and overall operations.
• Assist with the preparation of reports; including preparation of conclusions, recommendations, and forecasts for management, the Commission, and external entities.
• Participate in the review and monitoring of assigned budget(s), including assisting with development of administrative budgets and collecting and reviewing financial data, analyzing variances and recommending corrective measures.
• Assist with the development, organization and maintenance of assigned records and databases; ensure data integrity; research and recommend procedures related to systems and database maintenance; and periodically review and purge files.

The annual salary range is $106,206 to $138,068 depending on qualifications and experience. Alameda County Transportation…