Administration Manager - Oakland Depot Facilities

Administration Manager
- Oakland Depot Facilities

555 Maritime St, Oakland, CA 94607, USA

Posted Wednesday, July 22, 2026 at 7:00 AM

Con Global is the go-to expert for multimodal, industrial terminal operations. Con Global has been firmly planted in the intermodal industry for more than half a century. From the time Malcom McLean brought the shipping container to the world, we’ve kept our finger on the pulse of the industry and the needs of our customers. The result is an ever-growing list of services that meet ever-evolving needs.

We are passionate about innovation and continue to lead the industry in developing and deploying products that enhance our operations, unlock new markets, and disrupt the status quo.

We offer multi-modal expertise with operations across the U.S., Mexico, and Costa Rica and the largest depot terminal network in North America. We have industrial operations insights and specialized technology. We bring these assets together to unlock value, increase operational efficiency, and drive down costs.

We are currently seeking an Administrative Manager to join our Oakland Depot team.

T his individual will flex to support all three local facilities.

Schedule:

Monday
- Friday, day shifts (occasional weekend support may be needed).

Responsibilities

The Administrative Manager is responsible for overseeing daily administrative operations to ensure a smooth and efficient office environment. This role includes answering phones, providing exceptional customer service, performing data entry, and supporting the team with various administrative functions. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, team-oriented environment.

Key Responsibilities:

• Support general business operations through a wide range of administrative duties
• Manage calendars, schedule meetings, and coordinate internal communications
• Handle phone and email correspondence with professionalism
• Support local actions for incoming employees, including onboarding
• Manages local actions for safety compliance and local training
• Maintain client records, databases, and office filing systems
• Looks for opportunities for process improvement and documents those processes with SOPs
• Acts as the subject matter expert for all Oakland administrative functions
• Ensure office supplies are stocked and mail is sorted/distributed
• Uphold all Con Global rules, regulations, and company policies
• Responsible for damage report processing, including field verification in the yard
• Perform other administrative and operational tasks as assigned

Qualifications

• Previous administrative or office support experience required, previous Depot experience preferred
• Proficiency in Microsoft Office and web-based data systems
• Strong typing and data entry skills
• Excellent written and verbal communication abilities
• Exceptional organizational, multitasking, and time management skills
• Strong attention to detail and ability to maintain accurate records
• Demonstrated strong work ethic and eagerness to learn
• Ability to work both independently and as part of a team
• Comfortable working in both office and yard environments when necessary
• Must pass a pre-employment background verification and drug screening
  • If applicable for the position you are applying to , and if you are offered the position, you will have to take and pass a drug screen.

We offer competitive pay, medical/dental/vision benefits, 401(k), paid training, career advancement and more.

Con Global is an equal opportunity employer committed to creating a diverse and inclusive workplace. We value and celebrate the unique perspectives and contributions of individuals, and we prohibit discrimination and harassment based on any protected characteristic as defined by applicable federal, state, and local laws.

At Con Global, base pay for any candidate who successfully completes the selection process is determined by several factors, including but not limited to: location, business needs, job-related skills, experience, qualifications, and internal equity. We are committed to fair and competitive compensation practices and tailor our total rewards package to each individual’s background and the specific requirements of the role. This package may include a combination of base pay, incentive or bonus opportunities, and a full range of benefits such as medical, financial, and other wellness offerings—depending on the position and employment status.