Attendance Specialist; 0.2 FTE - (2026-27

Specialist, Attendance

Under the direction of an assigned supervisor, perform a variety of duties related to attendance accounting and record-keeping at an assigned school site; verify unverified absences and enter/maintain codes in the database and update attendance information; the Attendance Technician must have good communication, computer, typing and alphanumeric data entry skills, and experience with Microsoft Office.

Representative duties include:

• Perform a variety of duties related to attendance accounting and record-keeping at an assigned school-site; provide for accurate reporting for daily attendance of students; monitor the submission of student attendance electronically by teachers; process and verify student absence information from parents and/or guardians.
• Accurately input attendance data in the assigned student information system; generate and interpret daily and weekly attendance reports including mandated monthly Average Daily Attendance (ADA) reports.
• Verify unverified absences; input valid student absence information from parents and/or guardians; issue admittance forms to students who are late or are returning after an absence; input reason for absence or late arrival into computerized system as well as maintaining paper documentation.
• Communicate with students and parents regarding attendance and related issues; place and receive phone calls, and receive notes regarding student absences; record receipt of notes and incoming telephone calls.
• Assure students, parents, and/or guardians deliver absence verification notes to attendance offices; contact parents or guardians if unverified absences have not been cleared.
• Assist administrators in identifying students with frequent absenteeism; generate reports to determine student attendance trends that need to be addressed and report to your Attendance Team and/or administrator. Refer students to the School Attendance Review Team (SART) according to established procedures; schedule conferences with parents, student, teachers, administrators and counselors as necessary.
• Issue off-ground passes and admittance slips to students with a valid note from parents or guardians.
• Answer telephones and greet visitors; direct inquires and visitors to the proper person or office; provide student attendance information to staff, parents and outside agencies when approved; respond to complex and difficult questions; deliver messages from parents to students as necessary; make phone calls to request or provide information as directed; provide information concerning policies and procedures.
• Operate standard office equipment such as copiers, computers (Windows and/or Apple operating systems), and various telephone systems.
• Support the front office when necessary including counter help, typing, filing, scheduling appointments, duplicating and maintaining school records; prepare and type letters, forms, records, reports, bulletins, handbooks, and other documents; duplicate a variety of materials; may receive, open and distribute mail.
• Collaborate in coordinating office activities to reduce administrative detail for assigned supervisor and other certificated and classified staff; prepare and maintain files and logs.
• Maintain confidentiality of sensitive and privileged information.
• Attend a variety of meetings, trainings and conferences related to assigned duties.
• Perform related duties as assigned.

Minimum qualifications include:

• Graduation from high school and one year of general clerical experience involving public contact or any combination of education, training and/or experience equaling one year.
• Experience with computers and other office equipment required
• Data entry skills required

Licenses and other requirements include:

• Valid California Driver's License
• Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

Knowledge and abilities include:

• District attendance accounting policies and procedures
• District policies, applicable sections of the State Education Codes and other laws and regulations related to attendance and ADA
• Basic office procedures record-keeping and filing techniques
• Computers and other office equipment
• Telepho…