Associate Administrative Analyst (Assistant Clerk

Associate Administrative Analyst (Assistant Clerk)

Under the direction of the Director of Contract Services and Operations or designee, the Associate Administrative Analyst (Assistant Clerk) will:

• Assist with activities, services, and operations of the Commission Clerk, including preparation of meeting agendas and minutes, ordinances, and resolutions, and maintenance of official documents and records for the Commission, Commission-related committees, and the Community Advisory Committees;
• Assists with highly responsible and complex administrative support to Commissioners and Community Advisory Committee members;
• Coordinates assigned activities with other Commission departments;
• Prepare correspondence using independent judgment in content and style;
• Maintain and update specialized databases; and
• Perform related work as required.

Alameda County is the geographic center of the San Francisco Bay Area, located east of the San Francisco Bay, extending to Livermore in the East and from Albany in the North to Fremont in the South. Alameda County encompasses 821 square miles of land and has a population in excess of 1.6 million, making it the second most populated county in the Bay Area.

Alameda CTC is a joint powers authority that plans, funds and delivers transportation programs and projects that expand access and improve mobility in Alameda County. Alameda CTC was created by the merger of the Alameda County Congestion Management Agency and the Alameda County Transportation Improvement Authority to allow for better coordination of transportation planning and programming within the County, as well as position Alameda County jurisdictions and transit agencies to better compete for limited state and federal transportation dollars.

Together, We Deliver Excellence. Alameda CTC is invested in making a positive impact. Our staff values a nurturing environment with visionary thinking to deliver our mission. We embrace the diversity of our vibrant teams and actively collaborate toward our common goals. Staff at Alameda CTC advance inclusivity and trust through open, honest, and respectful communication. Our culture is built together, day by day, in every action we take.

We Are, Who We Serve. Alameda CTC is committed to serving the people of Alameda County. We aspire to be people-centric by celebrating those who bring their authentic selves to work and we support the needs of our very diverse communities. We strive to cultivate opportunities that address historical inequities by inviting and engaging multiple perspectives. We set the standard for diversity, equity, and inclusion and our leadership cultivates a workplace that empowers staff to reach their potential.

Equity. Alameda CTC recognizes inequities in marginalized communities and is committed to advancing racial, socio-economic, and environmental justice to maintain the diversity of our communities. Alameda CTC adopts and implements deliberate policies, systems, and actions to deliver transportation funding, projects and programs that result in more equitable opportunities and positive outcomes for marginalized communities.

The ideal candidate will:

• Provide a high level of customer service by dealing effectively with the Commission and individual Commission members, Community Advisory Committee members, public, vendors, consultants, other agencies, and Alameda CTC staff.
• Understand and have experience with records management principles and practices, including legal requirements for recording, retention, storage, and disclosure.
• Have knowledge of Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to Alameda CTC and their assigned area of responsibility, including Public Records Act, Freedom of Information Act, and Brown Act, and other rules, regulations and procedures and be adept at implementing these laws, rules, regulations and procedures.
• Have experience with modern office administrative and secretarial practices and procedures, including the use of standard office software and equipment.
• Effectively represent Alameda CTC in meetings with governmental agencies, community groups, and various businesses, professional and regulatory organizations, and in meetings with other individuals.
• Plan, organize, and carry out assignments from management staff with minimal direction.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Communicate effectively in person and over the telephone and prepare clear and concise written reports, correspondence, policies, procedures, and other materials.
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.

Example of essential responsibilities:

• Organize, implement, and assist with Commission Clerk functions and activities.
• Assist the Commission Clerk with developing, planning, coordinating, and implementing records management program suited to the…