Program Associate (KRF

The Kenneth Rainin Foundation (Rainin Foundation) is a family foundation that collaborates with creative thinkers to enhance quality of life by championing the arts, promoting early childhood literacy, and supporting research to cure chronic disease. Founded in 2008, the organization believes in taking smart risks to achieve breakthroughs. Today, with a team of over 40 and total annual grants of approximately $20 million, the Foundation supports visionary artists in the Bay Area, creates opportunities for Oakland’s youngest learners, and funds researchers on the forefront of scientific discoveries to cure chronic disease.

Through grantmaking and operations, the Foundation embraces the values of collaboration, leveraging of all assets, innovation, responsibility and equity. Inherent in our core values is a belief in compassion, respect, humor and joy.

The Rainin Foundation seeks a self-motivated and highly organized Program Associate to join a collaborative team environment, providing administrative support to the Program team through a range of tasks, including grantmaking, research, data analysis, administrative, communications and events. The Program team consists of staff across our three primary funding areas:
Arts, Education and Health.

The primary role of the Program team is to steward a compliant, efficient, equitable and interconnected grantmaking practice that is responsive to the learning and strategic needs of applicants, grantees, Foundation staff and external stakeholders. The Program team is integral to achieving the Foundation’s mission in partnership with other Foundation teams, including Grants Management, Communications, Accounting and the Executive Team.

The Program Associate reports to the Director of Arts Strategy & Ventures and supports the grantmaking process, knowledge management, data analysis and administrative functions for the program team.

• Collaborates with grantsmanagementand programteamsto provide exceptional customer serviceforapplications, reporting,shifts in grant programs,and othergrant related activities during grant cycle.
• Collaborates with programs, finance and grants management on applicant financial review process.
• Proactively conducts independent research to support and advance the strategic aims of program initiatives, includingdevelopingand editingcontent for correspondence, reports, meetings.
• Participates in and helps document meetings and supports post-meeting tasks to produce collaborative work products and improve processes.
• Works with program and communications staff to draft communications, including blogs, announcements and website content.
• Learns and understands program area strategies and supports the preparation of grant recommendations, memoranda and other correspondence.
• Stays informed of relevant trends, policies and issues in philanthropy and the nonprofit sector.
• Provides project support and initiates and oversees other activities as assigned.
• Maintain sand tracksthe grant and operations budget for program areas.

Administrative

• Maintains and manages program calendar.
• Provides project support and initiates and oversees other activities and projects as
• Coordinates team calls and team calendaring,
• Schedules and plans logistics of internal and external meetings, including note taking and meeting follow-up.
• Assists with preparation for board meetings.
• Keeps Program staff informed of program-related activities.
• Maintains close coordination with the grants management team and other staff to accomplish program goals and objectives.

Knowledge Management, Learning & Assessment

• Uses grants data, data visualization and other tools to interpret, report and present the Foundation’s grantmaking for internal and external audiences.
• Supports the program team in its learning and assessment of practices and work.
• Works closely within cross-departmental teams to facilitate information sharing.
• Supports the program assistant in maintaining a library, including resource materials, videos and other media.

Collaboration and Leadership

• Facilitates transparency and cross-departmental communications among Foundation teams.
• Contributes…