Temporary Mail and Operations Assistant

JOB TITLE

Temporary Mail and Operations Assistant (6-Month Assignment)

Operations Department Coordinator

Director of Operations

June 2026

The Temporary Mail and Operations Assistant is primarily responsible for processing all incoming mail and packages, ensuring they are accurately opened, sorted, scanned, and digitized in a timely manner. This role also provides general office and operational support as needed, including assisting with outgoing mail, print and copy requests, digital media processing, confidential document handling, and various administrative and operational tasks.

This is a temporary position with an anticipated duration of six (6) months, created to support increased mail volume and operational demands. The ideal candidate is detail-oriented, dependable, and able to manage multiple tasks efficiently while contributing to the smooth operation of the office. In addition to the duties outlined below, the Temporary Mail and Operations Assistant may be assigned other projects and responsibilities as business needs require.

• The following duties are representative of the essential functions of this position and are not intended to be an exhaustive list. Additional duties may be assigned based on business needs.
• Mail Processing & Administrative Support
• Process incoming mail and packages, including opening, sorting, and scanning into digital format.
• Assist with incoming deposition transcripts.
• Process incoming CDs, thumb drives, and other digital media.
• Prepare and assist with large-volume copy and print requests.
• Support confidential document shredding services.
• Assist with printing correspondence and envelopes from outsourced teams.
• Assist in copying, stuffing, and stamping outgoing mail.
• Ensure incoming documents are accurately scanned, named, and routed to the appropriate departments.
• Maintain organization and cleanliness of mailroom and document processing areas.
• Assist with inventory and stocking of office and mailroom supplies.
• Provide administrative and operational support to various departments as needed.
• Assist with special projects, data entry, filing, document preparation, and other administrative tasks.
• Perform other duties and responsibilities as assigned.

Must meet all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.

• Intellectual/Analytical
  • Synthesizes complex or diverse information and solves issues regarding assigned work responsibilities.
  • Follows established workflows and procedures to ensure accuracy and efficiency.
• Problem Solving
  • Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions when needed; works well in individual and group problem-solving situations.
• Technical Learning
  • Picks up technical processes and mailroom systems quickly; demonstrates the ability to learn document management platforms, scanning software, and office equipment as required by the role.
• Interpersonal
  • Communication Communicates clearly and professionally, both verbally and in writing; listens actively and asks for clarification when needed; conveys information accurately to team members and supervisors.
  • Teamwork Balances team and individual responsibilities; contributes to a positive team environment; supports coworkers and assists in meeting shared deadlines.
  • Dependability Follows through on commitments; consistently meets deadlines; takes responsibility for own actions; maintains reliable attendance and punctuality.
• Organizational
  • Attention to Detail
  • Demonstrates accuracy and thoroughness in all assigned tasks; monitors own work to ensure quality; applies a careful and methodical approach to document scanning, naming, and routing.
• Time Management
  • Prioritizes and plans work activities effectively; uses time efficiently; manages multiple tasks simultaneously without compromising accuracy or quality.
• Organization
  • Keeps work areas neat and orderly; ensures supplies and materials are properly stocked and accessible.

• Education and…