Administrative Assistant

Administrative Assistant

Under the supervision of a Department Director or comparable level executive, performs varied and responsible administrative and clerical tasks, and other related work as required.

• Relieves an administrator of a variety of administrative and clerical detail
• Receives, greets, and screens a variety of visitors and telephone calls and makes appropriate referrals
• Conducts special studies; prepares administrative reports
• Types reports and other materials
• Communicates information on established agency programs and procedures
• Assists department directors on administrative problems and procedures
• Studies and evaluates operating programs and procedures and assists in the installation of new programs and procedures
• Independently analyzes data
• Assists in budget preparation
• Composes correspondence and procedural memoranda
• Prepares reports; monitors attendance records, processes industrial claims, and certain aspects of payroll
• Maintains confidential and administrative files

• May perform dispatching duties and/or supervise staff
• Performs other related work as required

• Graduation from high school and completion of 48 semester units of general education from an accredited college or university
• Two years of responsible professional experience in relieving an administrator of assigned administrative detail, analyzing data and problems and making recommendations; and independently preparing reports
• Bilingual skills in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus
• Equivalent combinations of education, training and experience will be considered

Knowledge of principles, problems and methods of public administration, including personnel and fiscal management; office management principles and basic accounting skills; methods and procedures; administrative survey techniques and skill in their application; statistical and research methods.

Ability to reason logically and analyze problems of organization and management; carry out assignments without detailed instructions; communicate effectively, both orally and in writing (or with audio and visual capacities); type 55 wpm (word processing experience highly desirable); maintain confidentiality.