Administrative Assistant 2 Oakland, CA

Administrative Assistant 2

We are looking for an organized and detail-focused Administrative Assistant 2 to support daily office operations. This is a Contract position suited for someone who can balance administrative coordination, document preparation, and information management in a fast-paced environment. The ideal candidate brings strong communication skills, sound judgment with confidential materials, and the ability to manage multiple priorities independently.

Responsibilities:

• Coordinate day-to-day administrative activities to keep office operations running efficiently, including supply management and routine clerical support.
• Create, format, and revise business documents such as correspondence, reports, memoranda, invoices, and financial materials with accuracy and care.
• Maintain organized filing and records systems by storing, updating, and retrieving company documents, reports, and other administrative information.
• Respond to information requests from internal and external contacts while ensuring timely, clear, and effective communication.
• Support basic bookkeeping-related tasks and help track administrative records in accordance with office procedures.
• Conduct research and compile information needed for reports, responses, and general business support activities.
• Use Microsoft Word, Excel, and PowerPoint to prepare presentations, spreadsheets, and written materials for team and leadership needs.