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Senior Director s Assistant
Job in
Oakland, Alameda County, California, 94612, USA
Listed on 2026-09-06
Listing for:
Axelon Services Corporation
Full Time
position Listed on 2026-09-06
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Executive Admin/ Personal Assistant, Business Administration
Job Description & How to Apply Below
Duration: 4 Months
Work Mode: In-office presence required 5 days per week, with local travel to several Bay Area office locations. Responsibilities:
- Manage complex calendars, scheduling, meeting logistics, conference rooms, and virtual meeting tools.
- Prepare, proofread, edit, and format correspondence, agendas, presentations, reports, and other business documents.
- Track action items, follow up on open issues, and coordinate responses on behalf of Directors and department leaders.
- Coordinate travel, events, catering, conference logistics, itineraries, and local office support.
- Process invoices, purchase orders, expense reports, commercial card reconciliation, and budget-related administrative tasks.
- Support HR, compliance, safety, onboarding, training tracking, distribution lists, organization charts, and building service requests.
- Maintain organized records, electronic filing systems, office supplies, equipment orders, and department documentation.
- Create reports, track metrics, support process improvements, and assist with workflow optimization.
- Provide backup administrative support and handle other department tasks as assigned.
- High School diploma or GED.
- At least two years of experience supporting multiple director-level leaders or above.
- Associate’s degree or equivalent experience.
- Four years of administrative experience.
- Strong organizational, communication, prioritization, and problem-solving skills.
- Experience coordinating meetings, travel, expenses, events, records, and executive-level administrative support.
01
Position Requirements
10+ Years
work experience
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