Executive Administrative Assistant

Job Summary

We are seeking an experienced Executive Administrative Assistant for a contract opportunity in Oakland, CA supporting senior Human Resources leadership within a government and public sector environment. This role is ideal for a highly organized administrative professional who is comfortable handling confidential information, managing executive calendars, preparing polished communications, and serving as a trusted point of contact for internal and external stakeholders.

This position offers the opportunity to work in a mission-driven public sector setting with supportive leadership, collaborative teams, and meaningful exposure to executive operations, employee relations, labor relations, and board-level administrative support. The successful candidate will bring professionalism, discretion, strong judgment, and the ability to manage multiple priorities in a fast-paced executive office.

• - Manage complex executive calendars, appointments, meetings, office schedules, and coordination with internal departments, public officials, external agencies, and community representatives.
• - Screen visitors, phone calls, inquiries, and confidential requests while providing accurate information and routing matters appropriately.
• - Prepare, edit, proofread, and finalize correspondence, reports, memoranda, agendas, meeting materials, minutes, and administrative documents.
• - Maintain confidential files, spreadsheets, logs, and records related to employee relations, labor relations, grievances, investigations, discipline, and collective bargaining matters.
• - Coordinate meetings, prepare agendas, arrange facilities and equipment, assemble materials, post notices, and provide administrative support for boards, committees, and task forces.
• - Handle travel arrangements, conference logistics, reimbursement tracking, expense reconciliation, special projects, and other executive office support duties as assigned.

• - Pay rate: $33 to $42 per hour.
• - Schedule:
  
  40 hours per week.
• - Assignment type:
  Contract/Temporary.
• - Assignment duration: 3 to 6 months.
• - Location:
  
  Oakland, CA.
• - Start date:
  
  ASAP.
• - For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

• - Provide confidential administrative and office support to executive-level Human Resources leadership.
• - Manage executive calendars, meeting coordination, agendas, correspondence, reports, and special projects.
• - Maintain sensitive employee relations, labor relations, grievance, disciplinary, investigation, and collective bargaining records.
• - Serve as a professional liaison between executive management, legal counsel, Human Resources, labor relations staff, public officials, employees, and external contacts.
• - Associate degree or equivalent education from an accredited college or university, preferably with coursework in business, accounting, or a related field.
• - At least six years of recent, verifiable administrative support experience for executive-level management personnel.
• - Experience supporting leaders in roles involving frequent public contact, confidential information, and complex administrative coordination.
• - Strong knowledge of office administration, executive support practices, records management, meeting coordination, and business correspondence.
• - Proficiency with calendars, spreadsheets, reports, document preparation, email communication, and standard office technology.
• - Excellent written and verbal communication skills with strong proofreading, editing, organization, and follow-through abilities.
• - Ability to exercise discretion, sound judgment, professionalism, and…