Executive Business Partner

As Marqeta's Executive Business Partner to our Chief Administrative Officer (CAO), you will provide steady, reliable support to our dynamic CAO in a fast-paced environment. You'll leverage your exceptional organizational skills, resilience, and composure to navigate shifting priorities with ease. Operating behind the scenes, you'll serve as a proactive, detail-oriented, and unflappable partner who takes pride in ensuring seamless operations and anticipating needs before they arise.

This is a high-touch executive support role — not a Chief of Staff function. With that role already filled on the CAO's team,
the person hired into this role will own the operational and administrative backbone
: managing calendars, coordinating across stakeholders, keeping projects on track, and ensuring nothing falls through the cracks.
It's the right fit for someone who excels at execution and coordination — not strategy or policy.

While we work Flexible First, this role requires in-person presence at our Oakland office every Tuesday, with additional in-office days as needed for key moments such as Board meetings and leadership team onsites. We'd love for you to join us!

• Provide primary executive support to the CAO - including calendar management, expense reports, and complex travel arrangements.

• Administrative support (calendars, travel, expenses & team meetings) to two to three select members of the CAO's leadership team.

• Manage CAO's complex and dynamic calendar
  , navigating frequent changes and prioritizing meetings with sound judgment.

• Coordinate domestic and international travel with precision - including flights, hotels, ground transport, and dining - ensuring alignment with the CAO's specifications.

• Prepare and process expense reports accurately and efficiently.

• Handle special projects and logistics such as team offsites, milestone and holiday gifts

• Anticipate needs, stay several steps ahead, and respond quickly in a highly fluid environment
  .

• Manage light operational or finance-related activities such as purchase orders and vendor coordination
  .

• Be willing to jump in wherever needed - whether that's coordinating a last-minute meeting, troubleshooting a travel issue, or running out to grab coffee.

• Communicate clearly and professionally across the CAO's leadership team and cross-functional partners.

• Maintain discretion, professionalism, and a sense of humor - even when things change unexpectedly.

• 5+ years of professional experience in administrative support, with 2+ years of Executive level support (either C-Suite at a similarly-sized firm, or VP+ at a larger company)

• Demonstrated ability to manage executives' calendar and administrative needs with precision, speed, discretion, and exceptional attention to detail

• Experience supporting an executive with access to highly sensitive information (ideally a CHRO, CFO, CLO, or comparable role)

• Ability to perform this role in-person in our Oakland office every Tuesday, with willingness to be present in-person for other key moments (Board meetings, leadership team onsites, etc)

• Strong proficiency with Google Workspace, Slack, Zoom, and other key tools for managing work in a distributed global environment

• Experience providing executive support in a remote/hybrid environment

• Experience working at a global company through a rapid growth phase

• Maija Muncy, Chief of Staff

• Application Submission

• Recruiter video call

• Hiring manager video call

• Virtual "Onsite" consisting of 4-5, 45 min calls

• Offer!

Marqeta is a Flex First company which allows you to choose your best working environment, whether that be from home or at a company office. To support Flex First, we calibrate pay to a competitive…