Clerk Board

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Full Time Salary Management Oakland, CA, US

Salary Range: $ To $ Annually

OAKLAND HOUSING AUTHORITY

Clerk OF The Board

$ - $ / Annually

CLOSING DATE AND TIME:
Wednesday, October 21st, 2026, by 8:59 PM PST

DEFINITION

The Clerk of the Board facilitates and manages the day-to-day administrative affairs of the Executive Office; and plans, directs, may assist with the activity coordination of subordinate administrative staff and provides complex, highly responsible administrative support to the Board of Commissioners and related affiliate boards. The Clerk of the Board provides overall support to the Executive Director and on behalf of the Executive Director support the Board of Commissioners for the meeting operations and meeting the requirements designated by the Agency Bylaws and California regulations.

ESSENTIAL FUNCTIONS

• May assist with assigning, supervising, and reviewing the work performance and product of subordinate staff, including the administrative assistant and temporary staff;
• Establishing goals and deadlines and successfully achieving desired outcomes for the department; and
• Providing leadership and staff direction to ensure high-performance, a customer service-oriented environment that supports the Agency’s mission; and
• Creating and managing initiatives and projects that further the Executive Office and Agency’s overall goals; and
• Developing, implementing, monitoring, and revising Executive Office policies, procedures, and standards; and
• Managing the Executive Office budget preparations and maintenance; and
• Identifying opportunities for cost savings, better efficiency, and other improvements; and
• Preparing, negotiating, analyzing, and reviewing contracts for equipment, supplies, materials, services, and products; and
• Managing vendor contracts, purchase orders, and payments for the Executive Office; and
• Conducting special studies, research, preparation of administrative reports, and other materials; and
• Serving as the Clerk of the Board and performing all operational duties related to supervising, coordinating, preparing, and posting the board meeting agenda and agenda packets; and
• Coordinating, attending, and facilitating Board meetings and project-related meetings as necessary and taking minutes of meetings as requested; and
• Acting as a liaison between the Board of Commissioners, government officials, and members of the public in response to inquiries; and
• Interacts and communicates effectively and professionally with high-level government officials, residents, Authority leadership, attorneys, auditors, vendors, and employees in all departments and divisions assigned;
• Managing the operations of the Authority’s records management, retention, and disposition policy and program in accordance with state and federal regulations, including maintaining legal compliance with required retention schedules for Board of Commissioners’ documents;
• Receives and monitors legal requests for public records;
• Researching Commission documents, historical information, and other information as needed; and
• Initiates follow-up procedures to ensure that projects are completed and deadlines met; follows up on actions authorized by the Board;
• Ensuring compliance with local, state, and federal laws pertaining to public records, statements of economic interest and Board member elections.

Marginal Functions

Performs related duties and responsibilities, as required.

Minimum Qualifications-Education and Experience

EDUCATION : A bachelor’s degree from an accredited university in business or public administration, communications, or a related field.

EXPERIENCE:

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