Administrative Assistant Job Oakland area,California USA,Administrative/Clerical

Perform a variety of administrative and accounting duties in accordance with corporate office procedures using a variety of software platforms

to support the sales and service of agronomy products in the spring months and the grain purchasing, storage, and contracting in the fall months (full-time, year-round position).

Essential Job Functions:

1. Perform accounts payable duties through the use of grain accounting software including

a. Invoicing and matching purchase orders
b. matching inventory with BOLs
c. use of document management repository (Laserfiche)
d. expense coding to correct GL account and subaccounts
e. regular monitoring of Aging Report to ensure timely payment to vendors

2. Assist with accounts receivable through posting of payments to customer accounts in accordance with department procedures (Grain, Energy, Agronomy)

3. Grain origination including settlements and customer payments

4. Assist field sales agronomists with various clerical duties as needed

5. Computerized grain scale operations

6. Perform other duties not listed in this description as required by management, including potential for various outside operational duties.

7. Annual Meeting Assistance

Knowledge, Skills, and Abilities:

1. Basic understanding of agriculture operations

2. Excellent and precise data entry and typing skills.

3. Excellent verbal and written communication skills.

4. Proficient in Microsoft Office Suite or related software

5. Experience with Oakland, & Laserfiche preferred but not required

6. Good organizational skills and attention to detail.

7. Required to work overtime including nights and weekends during peak seasons

8. Ability to lift up to 50 lbs. at times

Education and Experience:

1. High School Diploma Required (or GED)

2. Valid Driver’s License with acceptable MVR

3. Minimum 2 years of clerical/administrative/related experience preferred

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