Grants and Contracts Manager; DAWI

Democracy at Work Institute (DAWI) seeks an experienced, self-directed and collaborative person to join our dynamic national organization. Our core work is supporting the expansion of democratic employee ownership of business as a strategy for racial, gender and economic equity.

The Grants and Contracts Manager is responsible for effectively managing DAWI’s government and private funds, including sub-agreements with community organizations and consultants to carry out the organizational goal of supporting the expansion of employee-owned businesses throughout the country.

DAWI currently manages an annual budget of around $2 million, with revenue from federal and local government grants, private foundation grants, and fee-for-service contracts. The Grants and Contracts Manager is responsible for ensuring that these grants and contracts are administered properly, and in this capacity oversees compliance and program planning/reporting for these contracts. This position will work closely with the Executive Director, who currently handles the bulk of fund development, and with our Leadership Team, to support additional fundraising.

See below for details.

This is a new position in a maturing organization, and it is key to our sustainability as we grow. We are a high-functioning, close-knit staff with strong overall engagement in fundraising and contracting, and we want to work with a skilled and reliable colleague. This position has potential to grow as the organization grows.

• Manage Existing Grants and Contracts (40%)
  • Manage all grants and contracts for our organizational portfolio of local and national programs.
  • Prepare contracts, subcontracts and amendments to existing contracts with nonprofit partners and consultants. Provide training and technical assistance to subcontractors and selected staff to help them more effectively manage their contracts.
  • Manage all subcontracts, including ensuring partners fulfill reporting requirements, invoicing and payment, quality control and evaluation.
  • Communicate regularly and coordinate closely with program and operations staff and management to ensure all application and reporting materials are ready when needed, and to resolve open issues relating to the monitoring of grants, deliverables, invoices, etc.
  • Maintain tracking systems for grant and contract budgets, and work with accounting staff to ensure timely and accurate reporting on a regular basis.
  • Monitor key performance indicators and metrics. Interface with program staff on timely reporting requirements.
• Track grant reporting deadlines and work with ED to prepare grant reports.
• Develop and sustain project flows and timelines related to grant reporting.
• Work with Metrics and Impact Analyst to help maintain current, clean data and deliverables tracking. Manage and perform routine contract and grant-related data entry and data cleaning.
• Support the collection of metrics and evaluations for annual reporting.
• Systems Development (10%)
  • Work with the ED to assess the organization’s systems needs. Continually synthesize fragmented para-systems.
  • Develop and maintain active tracking systems for new funder relationships, building a pipeline through staff relationships, lists and automated announcements, and continuous research and scanning.
  • Develop and refine grants and contract management systems, document all processes, and maintain updated and accessible documents in electronic/cloud and physical files.
  • Support development and implementation projects to improve organization-wide practices related to award administration.
  • Assist with tracking and reviewing compliance documentation as needed.
  • Provide ongoing technical assistance and training, in collaboration with supervisors and colleagues, to DAWI programs in federal contract requirements and strategic administration of government funding.
• Work closely with ED to prepare and submit letters of inquiry, concept papers, and grant proposals.
• Support prospecting for (1) New private funders: maintain a tracking system, monitor opportunities, and work with DAWI staff to advance relationships, (2) Federal grants and contracts, including but not limited to the major agencies with whom we work (USDA, Small Business Administration, USAID): monitor and act on opportunities to submit proposals, and (3) Local grants and contracts in cities and regions where we have a presence.
• Participate in staff and organizational development (10%)
  • Plan, develop and implement or participate in assigned…