Workplace Manager Job Oakland area,California USA,Design & Architecture

About This Organization

University of California Office of the President

Oakland, CA

Posted: 8/7/26

Deadline: 11/5/26

Salary: $ - $

Job Duties
35% – Staff Space Planning and Relocation

This position is responsible for critical space planning and relocation functions that directly support UCOP daily operations and employee workplace needs. The role manages both large and small-scale staff relocation projects, including pre-move planning, move execution, and post-move coordination to ensure minimal operational disruption and continuity of services. Developing workplace experience strategies and space solutions that create attractive, functional, and engaging work environments that encourage employee collaboration, support productivity, and enhance the overall employee experience for staff working onsite.

Coordinating office relocations and workspace transitions for UCOP departments and staff. Managing communication and expectations between clients, vendors, movers, IT, security, engineers, and project teams. Resolving scheduling conflicts and operational issues related to relocation and space management projects. Evaluate space requests and provide recommendations for efficient space utilization and allocation. Supporting short-term and long-term strategic space planning initiatives for UCOP facilities.

Coordinating with BASC leadership and operational teams to meet organizational goals and maintain workplace functionality. Coordinate with Human Resources and relevant departments to support workplace accommodations and address the space and accessibility needs of employees requiring special conditions or disability-related accommodations. Providing office layout consultations and/or onboarding support for staff and departments, helping users understand available workspace options, furniture standards and office setup processes.

Coordinating setups with internal move team and external venders as needed.

30% – The position manages facility and space-related projects that support UCOP operational and strategic objectives. Managing facility and space-related projects, including project scope, schedules, budgets, milestones, implementation plans, and operational coordination. Coordinate with and providing leadership to architects, engineers, consultants, contractors, vendors, and project teams throughout project planning, design, and execution. Hiring and coordinating architectural, engineering, and consultant firms to develop project requirement definitions, design criteria, layouts, and detailed drawings.

Preparing and approving cost estimates, functional studies, project schedules, and budgets while monitoring adherence to approved plans, schedules, and operational objectives. Developing project criteria and performance specifications to meet operational requirements and ensure compliance with applicable building, accessibility, and safety codes and regulations. Determining project delivery methods and coordinating bid processes, contract negotiations, and vendor service agreements for construction and facility-related services.

Reviewing and overseeing construction and installation activities, including contractor schedules, RFIs, submittals, change order requests, punch list items, and project milestone tracking. Acting as liaison among project participants and resolving project, operational, vendor, or construction-related issues to maintain project continuity and minimize disruptions. Generating and reviewing proposed floor layouts using AutoCAD, Revit, graphic design software, and AI-based visualization, planning tools to support strategic space allocation, utilization planning, and facility improvements.

Preparing project reports, written analyses, risk assessments, budget updates,…