Terms of Reference: HEAD OFFICE - Mechanical Engineer

AATF is a not-for-profit African led technology- transfer organization that provides farmers in Sub
- Saharan Africa (SSA) with practical technology solutions to overcome farm productivity constraints. Founded in 2003, AATF is driven by the vision of a prosperous, resilient, food and nutrition-secure Africa, where smallholder farmers’ livelihoods are transformed through agricultural innovations.

AATF plans to construct its Headquarters in Nairobi. The management would like to engage a qualified Individual Consultant(s)/Consultancy Firms to the role of Project Mechanical Engineer to manage the construction project.

In any large-scale construction project, the role of Mechanical Engineer is critical to the project’s overall success. Engaging a professional consultancy firm with specialized expertise in Mechanical Engineering services ensures that the project is executed with the highest level of technical competence.

In line with industry’s best practices, the Mechanical Engineering Consultants are the ones in charge of all aspects of mechanical design and supervision of works, including plumbing and drainage, from the design phase through to final handover. This role encompasses not only technical and operational responsibilities but also the critical task of maintaining clear communication among all project consultants.

The consultancy firm, serving as the Mechanical Engineering Consultants, will oversee the designs and execution of mechanical works for the project, ensuring that milestones are met within the agreed timelines, budgets are adhered to, and quality standards of execution are maintained. Their duties extend across several domains, including:

• Outline Designs: Production of schematic mechanical designs.
  • Detailed Designs: Production of detailed mechanical designs
  • Specifications: Development of mechanical specification, details and bills of quantities in coordination with project consultants, particularly the PM, the Project Architect, the QS, and the Electrical Engineer, the Interior Designer, the Landscape Architect, etc. to ensure that project costs and budgets are aligned.
  • Procurement: Procurement of mechanical subcontractors and specialist suppliers of mechanical components.
  • Design Coordination:
    Ensuring that Mechanical designs are accurately interpreted and executed while collaborating with the other consultants to ensure coordinated design and execution.
  • Construction Management:
    Overseeing the on-site management of contractors and subcontractors, ensuring accurate execution of mechanical works.
  • Compliance and Quality Assurance:
    Ensuring that all project activities comply with local regulations, industry standards, and contractual obligations.
  • Reporting and Communication:
    The Mechanical Consultant will provide regular progress reports to the Project Manager. This includes detailed updates on milestones, budget utilization, risk assessments, and any challenges that may require high-level interventions. By leveraging their technical expertise and industry experience, the consultancy firm will ensure that all technical aspects are handled with precision and professionalism, ultimately delivering a project that meets AATF’s standards of excellence.

• Client’s Brief:
  Engage with the client to discuss their requirements, including timelines, financial constraints, and key objectives. Provide recommendations on how to proceed with the project’s electrical works.
• Produce scheme designs and outline costs for evaluation by the client and the project team.
• Site Visit :
  Conduct a thorough appraisal of the project site and determine the implication for power supply and other electrical design matters.
• Outline Costs:
  Develop outline costs for electrical works for the project.

Develop detailed mechanical drawings, specification and costs for purposes of tendering for mechanical works.

Item Description

Specifications & Drawings Collaborate with consultants (Architect, QS, Engineers) to review and finalize drawings and technical specifications. Obtain…