Assistant: - Department (2026-27

Assistant, Risk Management Department

Under general supervision the Risk Management Department Assistant provides logistical, analytical, technical, and administrative support to the Oakland Unified School District's (OUSD) Risk Management programs and operations. The duties of this position are divided between supporting the management of capital assets and inventories, environmental health and safety, workers' compensation, and risk management general operations.

Essential Functions:

• Capital Assets and Inventories:
• Assist with conducting the District's periodic inventory (i.e. physical count and inspection) of real and personal property for accounting, compliance, and insurance purposes.
• Assist with the ongoing reconciliation of property records for land, land improvements, buildings, building improvements, machinery and equipment for general accounting, state and federal compliance, and insurance.
• Coordinate administrative and clerical tasks—including receiving and responding to communication—associated with reporting losses of real and personal property owned by the District —and, when appropriate, District employees—and their timely replacement.
• Assist with cross training for school site and central office staff for periodic and ongoing management and control of District property.
• Support central office and school site personnel in performing inventory observation, reconciliation, and the maintenance of an accurate identification tag system for moveable equipment.
• Coordinate administrative and clerical tasks during periodic and ongoing inventorying of District assets including maintaining schedules for temporary staff.
• Assist with the documentation, maintenance of records, and coordinating of the receipt, accounting, and distribution of assets donated to the District.
• Assist with the collection of surplus property and in facilitating the process of preparing surplus resolutions for consideration by the Governing Board.
• Assist in the maintenance of the District's fleet of vehicles including the regular inventorying of all vehicles and mobile grounds equipment, and maintaining real time data on their whereabouts and condition.
• Assist with the collection and verification of driver records for personnel authorized to drive District vehicles.
• Environmental Health and Safety:
• Assist with the implementation of the District's Environmental Health and Safety Program, policies, and procedures.
• Assist with the planning and execution of annual health and safety inspections throughout the district.
• Assist with ongoing health and safety investigations including but not limited to indoor air quality investigations and accident investigations.
• Assist with regulatory compliance.
• Assist with ongoing job site safety inspections.
• Assist with implementation of hazardous materials program including the identification, evaluation, and control of hazardous materials, wastes, and other health and safety hazards throughout the District.
• Workers' Compensation / Reasonable Accommodation:
• Assist with the development, implementation, and monitoring of risk management information systems to effectively track all aspects of the District's workers' compensation program, including both physical and electronic filing systems.
• Assist with consultation and technical assistance regarding workers' compensation to employees and administrators.
• Assist with conducting workshops for administrators, department managers/supervisors and union leadership regarding reporting procedures for work related injuries, supervisor investigations of departmental injuries, and early return-to-work.
• Assist with investigations of employee injuries and early return-to-work.
• Assist with the development, implementation, and evaluation, and reporting for the early return-to-work program.
• Assist with the preparation of reports on the District's fraud prosecutions, restitution, subrogation and excess insurance recoveries in District workers' compensation claims.
• Assist with the monitoring, analyzing, and preparation of regular reports on the various costs associated with the District's workers' compensation program, including utilization review, medical bill review, administrative fees, claim defense costs and prescription utilization review.
• Assist with communicating procedures as needed regarding workers' compensation claims.
• Risk Management General Operations:
• Provide technical, logistic, administrative, clerical, and analytical support to general risk management programs and operations.
• Perform related duties as assigned.

Qualifications:

The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities. Meeting…