Executive Assistant, President & CEO

Job Details:

Location:

BLACK CULTURAL ZONE COMMUNITY DEVELOPMENT CORPORATION - OAKLAND, CA 94621 | Position Type:
Full Time | Salary Range: $62,400.00 - $75,000.00 per year

• Manage the operational rhythm of the Network Council of Chiefs by scheduling cabinet meetings, distributing weekly briefings, collecting agenda items, and tracking deliverables across the Foundation, Network, MSO, and Liberated Land Trust entities
• Attend all Network Council and high‑level leadership meetings alongside the President &am; CEO; take rigorous notes, synthesize deliverables into BCZ’s project management systems, and follow up with Chiefs to hold them accountable to cross‑entity deadlines
• Establish and maintain an internal triage system for incoming requests from the cabinet, ensuring issues are properly funneled before reaching the President &am; CEO’s desk
• Architect the President &am; CEO’s calendar using a Theme Days approach — clustering interactions by focus area to protect deep‑work time and eliminate context‑switching
• Monitor, prioritize, and triage the President &am; CEO’s high‑volume inbox; draft sophisticated, high‑level correspondence that accurately mirrors the President &am; CEO’s authentic voice
• Oversee execution pipelines for contracts, MOUs, land agreements, and board resolutions across the parent foundation and its subsidiaries, ensuring compliance and timely digital filing
• Serve as the primary administrative liaison for the various Boards of Directors across the network, coordinating board packets, tracking committee updates, and documenting official minutes
• Interface with institutional funders, city officials, real estate partners, and grassroots community leaders with professionalism, warmth, and executive presence

• Holds a Bachelor’s degree in Business Administration, Nonprofit Management, Public Administration, or a related field; or an equivalent combination of education and experience
• Brings 5+ years of experience directly supporting an Executive, CEO, or Executive Director in a complex, multi‑entity organizational environment
• Has advanced, hands‑on proficiency with Click Up and Smart Sheet (strictly required), and experience with or willingness to master Virtuous CRM and Google Workspace
• Demonstrates exceptional emotional intelligence, confidence, and “managing up” skills to keep high‑level executive leaders organized and accountable
• Has a track record of anticipating operational bottlenecks and solving administrative challenges proactively before they elevate
• Is able to maintain strict confidentiality and exercise sound professional judgment in all matters related to executive operations, board governance, and organizational strategy
• Is committed to being physically present on‑site, with deep alignment to BCZ’s mission of centering Black culture, arts, and economic empowerment in East Oakland
• Preferred:
  Master’s degree; experience with Virtuous CRM; experience supporting board governance processes; deep knowledge of East Oakland communities and Black cultural traditions

• Status:
  Temp-to-Hire; transitioning to Full‑Time, Exempt upon successful completion of introductory period
• Schedule:
  
  In‑Person; aligned to the President &am; CEO’s operational calendar
• Location:
  
  Primarily In‑Person — BCZ Headquarters; occasional off‑site travel required
• Compensation: $62,400-$75,000 Salary
• Culture:
  Join a team dedicated to the Sankofa Journey Approach — learning from the past to build a thriving, liberated future for East Oakland