Accounting Specialist

Ideal Candidate

Under general direction, this position will perform a range of both professional and technical duties related to accounting and procurement. The ideal candidate is detail-oriented, highly organized with strong analytical skills, exercises sound judgment, and demonstrates the ability to manage multiple priorities while ensuring accuracy and compliance with applicable policies, regulations, and reporting requirements.

The successful candidate will have hands‑on experience with accounts payable, purchase order administration, vendor account management, contract tracking, inventory control, fixed asset accounting, prevailing wage compliance, annual 1099 reporting, and financial recordkeeping. They are proficient in accounting software and financial systems, capable of maintaining accurate records, reconciling accounts, and supporting audits and reporting activities.

This is a full‑time, non‑exempt position that reports directly to the Finance and Accounting Manager. This position ensures compliance with applicable policies, regulations, and reporting requirements while supporting operations across the organization.

Under general supervision, essential functions may include:

• Procurement and Purchasing: Manages and processes purchase orders, ensuring compliance with organizational policies and procurement requirements. Supports contract administration functions, including financial tracking, documentation, and compliance monitoring. Communicates with internal departments and external vendors to resolve discrepancies and ensure smooth financial operations.
• Accounts Payable and Financial Records: Processes bi‑weekly Accounts Payable, including purchase orders (P.O.s) and Utility Billing reimbursements. Monitors departmental expenditures against approved budgets, reviews spending trends, identifies potential budget variances and provides timely reporting to assist management in maintaining fiscal accountability and effective financial planning. Updates and maintains records for prepaid expenses at fiscal year‑end. Monitors and administers vendor accounts, including invoice reconciliation, payment tracking, and issue resolution.
• Compliance and Regulatory Reporting: Ensures compliance with prevailing wage requirements, including tracking, verification, and reporting. Prepares, reviews, and files annual 1099 reporting in compliance with IRS regulations and deadlines. Reviews financial data for accuracy and compliance of applicable laws, regulations, and internal controls.
• Fixed Assets and Inventory: Maintains and updates fixed asset records. Oversee inventory accounting activities, including tracking, valuation, and reconciliation of physical and system records.
• Accounting Operations: Performs a range of accounting duties in support of financial operations. Performs account reconciliations and assists with month‑end and year‑end close processes. Utilizes financial systems and tools to maintain accurate records and generate required reports. Assists in developing and maintaining accounting procedures and documentation to ensure consistency and compliance. Supports audits by preparing schedules, documentation, and responding to auditor inquiries.
• Process Improvement and Special Projects: Recommends and implements improvements to accounting systems, internal controls, and processes, including support for new District functions. Performs departmental and cross‑functional special projects, including ad hoc requests. Maintains documentation of departmental Standard Operating Procedures and coordinates cross‑training for backup personnel.

• Build and maintain positive working relationships with coworkers.
• Performs related duties as assigned.
• Comply with all District policies throughout employment.

Diablo Water District evaluates candidate qualifications based on an equivalent combination of education and experience. For example, if a candidate does not possess a college degree (applicable to some jobs) but possesses double the number of years of required relevant experience, this may satisfy the…