Accountant - Accounts Payable

Join a team where your expertise makes an impact. Candidates with proven experience processing 3,000+ invoices and utilizing Workday are highly encouraged to apply and help drive operational excellence.

Make an impact by joining Service Source, a champion for people with disabilities. Explore new opportunities! Service Source is an organization of talented people who drive innovation, embrace change, and strengthen communities.

The Accountant, Accounts Payable is responsible for supporting the entire payables cycle, from invoice processing and payment runs to reconciling the accounts payable subledger with the general ledger and assisting with month-end accruals and journal entries. This role maintains vendor master data, handles annual 1099 compliance, and serves as the primary contact for vendor inquiries and payment discrepancies. It also produces routine and ad-hoc reports to support finance and operations, participates in audit activities by preparing schedules and documentation, and collaborates with various departments to streamline processes.

This position will help to serve as the subject matter expert related to Workday for the Accounts Payable module, and will support several initiatives to enhance processing efficiency.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. These duties and responsibilities will be rated on the Annual Performance Review.

• Process and code vendor invoices, expense reports, and corporate-card transactions from receipt through payment, ensuring accuracy, proper approvals, and timely disbursement.
• Maintain the accounts payable subledger and perform regular vendor statement reconciliations, research and resolve discrepancies, and support month-end close activities by preparing accruals and journal entries.
• Execute payment runs (ACH, check, wire), monitor cash-flow impacts, and collaborate with treasury or finance partners on payment scheduling and working-capital optimization.
• Administer 1099 compliance, including W-9 collection, annual filings, and audit preparation; maintain all accounts payable documentation in accordance with company retention policies.
• Serve as the primary point of contact for vendor inquiries providing status updates, negotiate solutions, and escalating complex issues to management as neede
  
  Produce routine and ad-hoc AP analyses (aging reports, discount capture, spend summaries) to support finance leadership and continuous process improvements.
• Coordinate incoming and outgoing mail related to payables, ensure accurate coding of postage, and manage electronic invoice archiving and retrieval.
• Contribute to system and workflow enhancements and process-improvements for the accounts payable team.

• Execute full-cycle accounts payable processing from invoice receipt and coding through approval and payment (ACH, check, online transfers) including specialized payments (utilities, insurance premiums, union dues, retirement contributions).
• Maintain and reconcile vendor master data and statements monthly; investigate and resolve discrepancies to ensure vendors are paid accurately and on time.
• Support internal teams by providing invoice documentation (e.g., VA Power to AR for billing, insurance and payroll checks to Benefits) and coordinating employee travel arrangements, corporate‑card authorizations, and related expense reimbursements.
• Prepare and post month-end close activities for accounts payable including accruals, journal entries, and reconciliation of sub-ledger to the general ledger; assist with audit schedules and year-end 1099 compliance.
• Develop and update standard operating procedures and process documentation; cross-train and back‑up accounts payable team members to maintain seamless coverage during absences.
• Exercise of discretion and independent judgment with respect to matters of significance including: (1) Presenting strategic recommendations to leadership, (2) Authorizing exceptions to standard processes, and (3) Implementing process improvements that affect operations.

• Bachelor’s…