Scheduling Assistant Job Oakville area,Ontario Canada,Administrative/Clerical

Job Description

Creating and maintaining staff schedule for posting , for support services all three sites

Making any inputs or revisions to e-schedule for vacation, stat days and time off requests.

Replacing shifts and distributing shifts accordingly

Ensures any time conflicts or staffing availability issues are forwarded for resolution

Completes all staff replacements and records on Schedule Communication Log, daily rosters, and e-schedule

Ensures proper staffing levels to prepare the schedule by generating the necessary data fields

Other administrative duties as required

Demonstrates active, personal, customer involvement; visibility; open-mindedness.

Offers professional service to facility staff, internal and external customers, and suppliers.

Promotes team orientation, effective communication and accountability. Maintains confidentiality and integrity.

Coordinates and promotes the effective operations of the daily office activities including the input of payroll.

Greet incoming calls by the use of phone etiquette standards to accurately dispatch calls to the designated service areas.

Maintains effective hospital/facility relationships and communication to provide the excellent quality of service to the Hospital and Community

Complies with organization, department specific and Human Resources policies and procedures. Possesses awareness of and willingness to learn about current regulatory agency/accreditation requirements and guidelines.

Initiates and processes data input for Environmental Services, Plant Operations and Maintenance, Biomedical Engineering, Linen Distribution, Safety/Security, Materials Management and Transport requests in a prompt turnaround time.

Ongoing learning and actively providing feedback on best practice.

Qualifications

Minimum 3 years experience in a comparable position required

Minimum 50 wpm typing speed required

Proficient in the use of Microsoft Office applications including Word, Excel, and PowerPoint required

Requires good organizational, interpersonal and communication skills.

Experience working in a hospital setting preferred

Demonstrates ability to effectively prioritize and organize multiple projects with strict deadlines

Demonstrated tact, diplomacy and confidentiality

Exceptional customer service skills

Self-directed and able to work effectively with minimal supervision as well as within the Environmental Services Team

Able to meet the physical demands of the position which requires frequent sitting, standing, bending, and reaching.

Knowledge of the CUPE 815 Collective Agreement would be an asset

Satisfactory employment and attendance record required

Additional Information

Hours: Monday to Sunday - Various 8 hours day shifts (Hours are subject to change based on operational needs)

Salary: $ to $ per hour

Date posted: March 5, 2026

Internal applications due by: March 12, 2026

REF
3219Y


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