Real Estate Administration Assistant

We are currently seeking a dedicated and motivated Real Estate Brokerage Administrator to join our dynamic team. The ideal candidate will have a minimum of 2 years’ experience in the real estate industry, strong knowledge of RECO compliance, and exceptional organizational and communication skills.

• Manage reception and front desk duties, including answering calls
• Coordinate cheque drop offs and pickups

• Review transaction documents submitted by agents for completeness and RECO compliance
• Organize staff training sessions on RECO compliance and Transaction Desk usage
• Maintain and organize documents within the brokerage’s internal system (Transaction Desk)
• Maintain and update the client database
• Send invoices to other brokerages/lawyers
• Receive commission instructions and prepare commission breakdowns (listing agent and co-op agent)
• Issue cheques for landlords
• Send deal paperwork to buyers’ and sellers’ lawyers

• Collaborate closely with clients to gather required information
• Prepare listing paperwork
• Arrange photoshoots
• Coordinate key pick-up/drop-off and sign installation
• Maintain confidentiality and professionalism when handling sensitive information
• Coordinate property showings and client tours
• Liaise with clients, brokers, and stakeholders to ensure smooth transactions

• Minimum 2 years’ experience in a team or brokerage administrative role
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience using Transaction Desk, Back Office, Realm, and Broker Bay
• Excellent organizational and time-management skills
• Exceptional communication and interpersonal abilities
• Detail-oriented with a high level of accuracy
• Ability to work independently and within a team
• Fluency in Arabic is considered an asset
• Valid driver’s license and access to a vehicle is considered an asset
• Competitive salary inline with experience and market rate
• Friendly, flexible, and collaborative work environment