Medical Office Administrator

Oakville Obstetrics & Gynecology in Oakville, ON is looking to hire a positive and motivated Medical Office Administrator to provide administrative support for their expanding office practice. This full‑time position includes 40 hours per week and two weeks of paid vacation per year. The successful applicant will be expected to start in March 2026 (exact date negotiable).

• General office administration, including receiving and processing incoming documents, maintaining and updating patient records, liaising with outside medical facilities, and other relevant tasks
• Managing all patient interactions, including in person visits, phone calls, and appointment scheduling/re‑scheduling
• Recording patient weight and vital signs
• Preparing patient charts for appointments
• Ensuring exam rooms are prepared and stocked
• Monitoring and ordering office and medical supplies as required
• Sterilizing medical equipment using an autoclave
• Processing patient accounts receivable and payable (credit card, debit, and cash payments), as required

• Medical Office Administration certificate preferred, however candidates with at least 3 years of physician office experience will also be considered
• Strong English verbal and written communication skills
• Excellent time‑management and organizational skills
• Professionalism, tact, and good judgement when dealing with patients and other health professionals
• Ability to work both independently and as a member of a team

• Previous experience in an outpatient or hospital setting
• Experience with sterilization of medical equipment
• Proficiency with Accuro or other electronic medical record / patient scheduling software

Interested applicants are asked to submit a resumé and a minimum of two references. Thank you to all applicants for their interest, but only those candidates selected for an interview will be contacted.

Job Type: Full‑time

Pay: $24.00–$27.00 per hour

• On‑site parking
• Paid time off

• Have you completed a Medical Office Administration program?

• Specialist physician office: 1 year (required)

Work Location:

In person