Mail Clerk

Position: Mail Clerk - 57467
We are seeking a highly organized and detail-oriented professional to join our team for a short-term project focused on document management and digitization. This role is ideal for someone who enjoys working independently in a dynamic environment and is comfortable handling physical and digital records.

The Mail Clerk I (Document Storage Analyst) is responsible for the successful execution of document filing and digitization processes across two branch locations in Oakville. You will ensure that physical records are accurately prepared, scanned, and secured according to strict privacy and safety protocols. This position offers an excellent networking opportunity within a major financial institution.
Pay Rate $18
Locations (Onsite):
You will support two branches in Oakville, ON

Advantages
Networking:
Gain valuable experience and build connections within a leading Canadian banking environment.
Structured

Schedule:

Consistent Monday–Friday hours (9:30 AM – 5:30 PM) with no weekend or overtime requirements.
Training:
Includes one week of comprehensive onsite training to ensure your success.

Responsibilities
Document Digitization:
Prepare paper documents for scanning and operate high-volume hardware (Ricoh copiers/scanners) to create digital records.
Quality Assurance:
Review digitally filed documents to confirm accuracy and ensure they meet specific business requirements.
Records Management:
Manage physical files within the branch, ensuring they are secured in designated locations at all times.
Reporting:
Provide daily and weekly status updates to management teams via email or phone regarding project progress.
Compliance & Safety:
Adhere strictly to all Privacy Policies, Employee Conduct Rules, and Health and Safety regulations (including wearing a face mask in open branch areas).
Adaptability:
Support a broad spectrum of initiatives where business priorities may shift, ensuring early identification of emerging risks or issues.

Qualifications

Required:

Education:

High School Diploma or equivalent.

Experience:

Minimum of 2 years of professional working experience.
Technical

Skills:

Proficiency in MS Office (Outlook, Teams, Excel) and comfort operating office hardware (photocopiers/scanners).
Attributes:
Highly developed organizational skills, a positive attitude, and the ability to work independently with minimal supervision.
Communication:
Strong verbal and written communication skills for reporting and team coordination.

Preferred (Nice to Have):
Prior experience in document filing or records management is considered a strong asset.

Summary
If you are interested in the Mail Clerk position, please apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming;
Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to  to ensure their ability to fully participate in the interview process.