Administrative Coordinator

Job Details:

Temporary Full-Time (CUPE 1329T)

Restricted to current Town of Oakville employees

Approximately 9 months

Seasonal

Applications for this position must be received at  by no later than 11:59pm on August 19, 2026.

This job posting is for an existing vacancy and therefore will be filled accordingly.

• Assists with the facility permitting system for the facility
• Processing memberships and pay as you go utilizing the P.O.S. and Xplor Recreation systems
• Consolidating and reconciling revenues on a daily basis
• Scheduling and training Front Desk staff
• Inventories and orders community centre office supplies
• Ensuring all Permits are confirmed prior to booking dates, all associated requirements are met, and appropriate fees are collected
• Producing invoices, account statements, apply interest charges and follow up on delinquent accounts as needed
• Providing excellent customer service for all external and internal customers, either in person at the front counter or through phone
• Producing and distributing various user guides and information pamphlets as required
• Preparing and sending out correspondence as needed