Program Assistant - Halton Programs

The PA-HALP assists the Supervisor –HALP and the Manager – HALP in the successful day to day operation of the program. CORE DUTIES AND RESPONSIBILITIES Performing general clerical functions (typing, filing, copying, faxing, correlating etc.) Transferring information from various sources into computer software (e.g.

Excel) Using software to run reports and generate information as requested Preparing letters, notices, and other general documents for use in the Program Entering data into pre-established templates, spreadsheets and other forms Generating new reports, summaries, lists and forms as needed Assisting with scheduling of field staff hours Fielding clinical staff calls regarding scheduling, relaying scheduling information to Supervisor or Manager Assisting with the data entry function as related to payroll information at the program level Assisting with program documentation, file management, mail and/or deliveries Working with team members to find continuous improvement initiatives and actions, making suggestions and offering team input Assisting other staff members in the execution of their duties as required Assisting with various program audits and surveys (hand hygiene audits, , client chart audits etc.)

Travelling between three sites within Halton Region (Milton, Oakville and Burlington) and to head office Ordering program supplies, as directed by the program Manager or Supervisor Participating in program discussions, working groups, committees or other collaborative activities Following standard program procedures Participating in special projects Other duties as required or requested Assisting with various program audits and surveys (hand hygiene audits, client satisfaction survey etc.)

Troubleshoot patient and staff issues as it relates to scheduling as needed Ordering program supplies, as directed by the program Manager or Supervisor Participating in program discussions, working groups, committees or other collaborative activities Following standard program procedures Participating in special projects Other duties as required or requested CORE COMPENTENCIES Regularly demonstrates our mission, vision and values:
Support compassionate care, faith and diversity Deliver quality care, pursue and share knowledge, respect diversity, remain faithful Commit to working everyday with dignity, respect, service, justice, responsibility and enquiry Ability to work cooperatively with others; sharing information and utilizing the information from others Actively promotes a healthy, supportive and inclusive work environment Proactively contributes to initiatives, supporting and encouraging positive change Ability to demonstrate effective decision making within the scope of the role Skilled at thinking about creative solutions to everyday problems Solid team-based approach to everyday work activities Good communication skills both verbal and written, with an excellent customer service mind set Positive and professional,…