Office Administrator

Schedule

Part-time up to 25 hours per week (ideally 5 hours per day, 5 days per week)

We are seeking a highly organized and proactive Part-Time Office Administrator to support day-to-day office operations and provide administrative assistance to leadership, project teams, estimating, and business development.

This role is ideal for someone who enjoys a varied administrative position, can work independently, and is comfortable supporting multiple teams in a fast-paced, project-based environment.

You will help keep the office organized and running smoothly while providing administrative support to regional operations and project teams.

Duties include:

• Provide administrative support to Eastern Canada operations
• Manage office reception and communications, including phone, email, and general inquiries
• Coordinate office supplies, facilities, maintenance, and equipment needs
• Coordinate meetings, calendars, travel, and office logistics as required
• Take meeting minutes and track action items for operations meetings
• Maintain organized filing systems and accurate document control and records
• Process invoices, track office expenses, and support administrative budgeting activities
• Organize office events, meetings, and internal communications
• Support onboarding activities, including workspace setup and equipment coordination
• Collect and submit weekly employee timesheets to Head Office in line with payroll deadlines
• Provide administrative support to Project Managers, Estimators, and Project Administrators
• Assist with regional reporting, documentation, and other administrative initiatives as required
• Support Business Development by maintaining CRM data, client lists, and opportunity tracking
• Coordinate registration for conferences, trade shows, and networking events
• Support Linked In, website, and social media updates related to Business Development activities
• Assist with prequalification submissions and maintaining project sheets, employee resumes, and related documentation

• 3+ years of administrative experience; experience in construction or a project-based environment is preferred
• Post-secondary education in Business Administration, Office Administration, or related field is an asset
• Strong organizational skills with the ability to manage multiple priorities
• Excellent communication and interpersonal skills
• High attention to detail and strong administrative accuracy
• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
• Experience with CRM or construction project management systems is an asset
• Proactive, reliable, and comfortable working independently and supporting multiple teams
• Ability to work effectively in a part-time capacity while maintaining strong organization and follow-through