Administrative Assistant, Director of Employment & Social Services

Select how often (in days) to receive an alert:

Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2

SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.

You make a positive difference in people’s lives because you provide high quality customer centered services. You operate within a highly ethical environment and will be accountable for going the extra mile, listening to your customers, creatively meeting needs and always being respectful to those you serve. As a result, you will be part of a qualified and strategic team recognized widely for caring, excellence, integrity, inclusiveness and flexibility.

As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements, including flexibility and improved work-life balance for our employees. This position is eligible for the Hybrid Work Program, with a minimum requirement of three (3) days per week onsite.

Posting : 5391
Department: Social & Community Services
Division: Employment & Social Services
Pay Range: $65,242 - $81,553

Job Type: Permanent
Hours of Work: 35hours per week
Work Location: Halton Regional Centre - 1151 Bronte Road, Oakville
Employee Group: OCT

Vacancy Status: This posting is for an existing vacancy
Posting Date: August 17,2026
Final date to receive applications: August 30, 2026

Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months.

If you’re enthusiastic about the opportunity to work with Halton Region but don’t meet every qualification listed, we still encourage you to apply! This position may be eligible for an underfill opportunity for candidates who do not meet every qualification. We’re always on the lookout for exceptional talent to join our team!

Provides administrative support to the Director of Employment & Social Services and other areas within the Employment & Social Services Division. This position coordinates administrative processes, meetings, reports, correspondence, and special projects while supporting divisional operations and maintaining effective relationships with internal and external stakeholders. The role handles confidential and politically sensitive information and contributes to the efficient delivery of divisional services.

• Organizes the Director's schedule, coordinating appointments, meetings and activities with internal and external stakeholders.
• Composes, prepares and distributes confidential correspondence, reports, presentations and other documentation on behalf of the Director.
• Researches issues, gathers background information, and organizes and maintains paper files and electronic records.
• Coordinates the preparation of Committee and Council reports, memoranda, budget schedules and special projects.
• Manages the Committee and Council report process for the Division by monitoring timelines, following up on report status and ensuring submission requirements are met.
• Supports members of the divisional leadership team with administrative and coordination activities.
• Responds to inquiries from elected officials, community agencies, service providers and other stakeholders, ensuring requests are addressed in a timely manner.
• Provides issues management support by tracking correspondence, messages and other communications, and ensuring the Director is informed of inquiries, issues and ongoing status.
• Coordinates divisional meetings, community meetings, staff meetings, management team meetings, working groups, training sessions and special activities.
• Assists with agenda preparation, presentation materials and minute taking, and ensures agendas and minutes are distributed in a timely manner.