Administrative Assistant

Overview

Position Overview The Administrative Assistant is a friendly, self-motivated, detail-oriented, critical thinker who enjoys working under many facets of responsibility, exercises good judgment in a variety of situations, has strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

• Greet visitors, screen incoming telephone calls, take and deliver accurate messages
• Maintain the appearance and cleanliness of the front desk, lobby, and conference rooms
• Maintains, organizes, and orders supplies for company use
• Maintain facility relationships with vendors, including cleaners, building superintendents, and vending
• Office duties include emailing, scanning, copying, filing, etc.
• Maintain professional and responsive communication with internal staff
• Schedule, coordinate, set up, and break down routine and complex meetings, lunches, and coffee
• Provide advanced support reporting directly to the Marketing Operations Manager
• Assist in planning monthly employee engagement activities
• Assist in the planning and coordination of travel, trade shows, and other events, including but not limited to reserving travel, staging, packing, and loading and unloading tradeshow materials in the warehouse
• Handle confidential information pertaining, but not limited to, licensing and supplier agreements
• Coordinate new Sales Representative training
• Manage expense reports, including reviewing, approving, and processing
• Assign and set up all new customer accounts, as well as daily ongoing maintenance of existing accounts
• Update and maintain the Sales Representative Directory
• Provide occasional support to other management team members, sales representatives, and office staff
• All other duties as assigned

• High school diploma or GED or relevant experience
• 3+ years of training or experience in customer service or administrative duties
• Certified Administrative Professional certification a plus
• Proficient in multiple technical competencies relevant to the job (Microsoft Office, Excel, Word, Adobe)
• Ability to work independently, take initiative, and problem-solve under pressure
• Strong time management skills with the ability to handle multiple projects and meet multiple deadlines
• Must have excellent verbal and written communication skills
• Able to interact with people of all levels in a confident, professional manner

• Climate-controlled office environment
• Continuously requires vision, hearing, twisting, and talking
• Frequently requires sitting, standing, fine dexterity, and handling
• Occasionally requires walking, lifting (up to 30lbs), carrying, reaching, kneeling, pushing/pulling, bending, and crouching
• Rarely requires climbing