Deputy Clerk of Court- Criminal​/Traffic Division

Clerk Of Court

Performs clerical and other tasks related to the receipt, review and processing of case filings under the direct supervision of the Clerk of Court or, in his/her absence, under the supervision of the Chief Deputy of the Criminal/Traffic Division. Process, file and scan filings, pleas, documents, and journal entries. Issue, fax, and email notifications and subpoenas. Process Commitments, Bonds and Releases.

Process bond, restitution, and cash receipts. Input fees and witness information. Prepare and file records requests in a timely manner. Other duties may be assigned including but not limited to duties of absent employees.

Answer phones for Criminal/Traffic and Civil divisions

Process cash, bond, restitution, and web receipts

Process finished cases including input of docket entries, jail information, suspension information, and case dispositions

Issue personal bonds, releases & commitments as necessary. Docket, scan & email/fax

Assist general public, officers, and attorneys at Clerk's Office windows

Process, docket, scan completed cases, including processing receipts, releases and commitments

Process, docket, scan and serve Protection Orders, No Contact Orders, and Termination Orders

Process contested cases including entering pleas, attorney names, and court dates in court computer system

Docketing, scanning, and filing

Process Motions – Docket, scan, file, and input motion fees

Docket, scan, e-mail Court Appointed Attorney information and input fees

Process ex-parte letters and issued notice to part

Issue Transport Notices

Issue, docket, and scan subpoenas, returns and notices to appear

Sort mail as assigned

Input, scan, and email/mail/fax journal entries, filings, requests, and notices in DOCKET screen

Update status and dates in computer

Prepare and process case continuances including court notices by fax, phone, and email

Complete information required in violations screens, status screens, and in computer docket

Process any requests that may require assistance

Assist with the duties of other deputy clerks when needed. Includes but is not limited to the duties of absent employees

Assist with processing and filing Bench Warrants, License Cancellations and hearing notices

Input entries received from Probation Department, update case status and file cases

Assist with processing of Warrants, Summons, and License Cancellation Hearings

Process Driving Privilege requests

Preparation of Arraignment sheets and Daily Schedules when other Deputy Clerks are unavailable or otherwise need assistance

Process records requests

Process cases for submission to the Ohio Attorney General's Office for collections

Assist with any special projects in the Clerk's Office

Assist with processing, scanning documents for Civil Division

Process scan and file the court's finished cases

Process Arraignment and Daily schedules

Other duties as assigned

Must possess a High School Diploma or equivalent. Experience in the legal or criminal justice field is preferred but not required. Must possess a valid state of Ohio Driver's License. The position may require successful completion of additional pre-employment procedures. This position requires the ability to operate computer software and to perform word processing, including Microsoft Word and Excel.

Knowledge of Court terminology, rules, procedures and operations

Knowledge of Ohio Public Records Laws and related regulations regarding records retention and destruction

Proficient reading and comprehension skills

Ability to perform routine office procedures including typing, filing, answering telephones, copying, faxing, business writing and providing effective customer service

Ability to operate computer software for word processing, spreadsheet creation and management, database management, and PowerPoint presentations

Ability to enter data accurately and efficiently

Ability to learn and comprehend court policies, procedures, processes and regulations

Ability to listen to, communicate, and work effectively with a diverse group of people

Ability to multi-task and perform with evolving priorities

Ability to maintain confidentiality, and demonstrate discretion and sound judgment

Ability to establish and maintain effective working relationships with supervisors, Court employees, City employees, Attorneys and members of the public

Ability to maintain proper temperament and decorum while interacting with people who are often confused, angry and/or openly hostile

Ability to demonstrate initiative in work environment

Ability to see, hear, sit for extended periods of time and operate standard office equipment requiring manual dexterity, including computers, telephones, fax/copy machines