Administrative Assistant - Temp Pool

Job Summary

Oberlin College is recruiting temporary administrative assistants for the administrative temp pool. The assistants work assignments with varying lengths of time in any office within the College and may experience periods in wait for the next assignment.

These are temporary pool positions intended to cover for staff on leave of absence or other vacancies. Temporary assignments may range from short to long term.

• Serve as receptionist – answer the telephone, handle mail, send and receive faxes and emails, provide message service, greet and direct students and visitors.
• Create, organize and maintain departmental records and files.
• Compose routine correspondence, prepare and edit announcements and/or publications.
• Assist in organizing departmental events; schedule appointments and make arrangements for meetings, including scheduling rooms and catering.
• Maintain office equipment and inventory of office supplies; initiate requisitions for materials and supplies.
• Maintain departmental or project budgets and accounts, including payment of invoices, reimbursements and related budget assistance; maintain petty cash and prepare payment requests.
• Maintain and update the website.
• Oversee student employees; initiate and prepare forms and records including student payroll.

• High school diploma with at least three years of recent office experience in a fast‑paced office setting.
• Strong interpersonal and verbal and written communication skills with thorough knowledge of proper grammar, spelling and punctuation.
• Proficient in Microsoft Word and Microsoft Excel; keyboarding speed of at least 40 wpm with emphasis on accuracy.
• Attention to detail; familiarity with database software.
• Demonstrated ability to perform the specific tasks described in the responsibilities section.
• Availability to work sporadically and may have periods with no assignments available.

Prior to interview, applicants will be required to complete the following tests:

• Keyboarding: typing speed and accuracy, minimum 40 wpm.
• Microsoft Word and Microsoft Excel proficiency.

Compensation is commensurate with knowledge and experience.