Deputy Clerk of Court - Civil Division

Clerk Of Court

Performs clerical and other tasks related to the receipt, review and processing of case filings under the direct supervision of the Clerk of Court or, in his/her absence, under the supervision of the Chief Deputy of the Criminal/Traffic and/or Civil Division. Other duties may be assigned including but not limited to duties of absent employees.

Process new cases files, including Money Complaints, Small Claims, Evictions, Driving Privileges and all other civil filings

Process Dismissals, Defaults, Judgments, Motions, and Satisfactions

Provide customer service at Municipal Court Civil window and assist with the Criminal/Traffic window

Retrieve and transport mail to the post office as assigned. Time stamp and sort mail

Process returned Civil mail and signed Certified Return Receipts

Process receipts in Civil Department

Prepare bank deposits for Criminal/Traffic Division as assigned

Transporting deposits to the banks as assigned

Verify Criminal/Traffic batch totals throughout the day

Process all Civil forms, including bank attachments and garnishments

File, docket, and scan Civil and Criminal documents

Answer phones for Civil and Criminal Division

Input information into Docket, Status, Judgment screen, and any other screens to fully update Civil cases

Assist with typing journal entries

Process any requests that may require assistance

Billing to parties for costs due

Assist in processing cases assigned to the collection agency

Process, scan, and file finished cases

Assist with any special projects in the Clerk's Office

Complete tests, quizzes, and reading requirements to comply with laws including compliance for CJIS, IT knowledge and other policies, rules and regulations

Other duties may be assigned as required

Must possess a High School Diploma or equivalent. Must possess a valid state of Ohio Driver's License. The position may require successful completion of additional pre-employment procedures.

Knowledge of Court terminology, rules, procedures and operations

Knowledge of Ohio Public Records Laws and related regulations regarding records retention and destruction

Proficient reading and comprehension skills

Ability to perform routine office procedures including typing, filing, answering telephones, copying, faxing, business writing and providing effective customer service

Ability to operate computer software for word processing, spreadsheet creation and management, database management, and PowerPoint presentations

Ability to enter data accurately and efficiently

Ability to learn and comprehend court policies, procedures, processes and regulations

Ability to listen to, communicate, and work effectively with a diverse group of people

Ability to multi-task and perform with evolving priorities

Ability to maintain confidentiality, and demonstrate discretion and sound judgment

Ability to establish and maintain effective working relationships with supervisors, Court employees, City employees, Attorneys and members of the public

Ability to maintain proper temperament and decorum while interacting with people who are often confused, angry and/or openly hostile

Ability to demonstrate initiative in work environment

Ability to see, hear, sit for extended periods of time and operate standard office equipment requiring manual dexterity, including computers, telephones, fax/copy machines