Workday Project Manager

Job Summary

CIT invites applications for the position of Workday Project Manager, a key role in Oberlin's ERP Optimization Initiative.

The Workday Project Manager will manage the replacement of our 30-year-old legacy system, Banner, with a cloud-based ERP, Workday, in the areas of Human Resources and Finance. This is a full-time, 1-year renewable position reporting to the Director of IT Project Management.

The Workday Project Manager will lead the planning, execution, and successful delivery of Workday implementation and serve as the central coordinator across functional, technical teams and external implementation partners.

This role operates at the intersection of technology, business transformation, and institutional change, ensuring alignment across Human Resources, Finance, and IT while supporting a smooth transition to modern, cloud-based operations.

The Workday Project Manager will ensure the project is delivered on time, within budget, and aligned with institutional goals, while navigating the complexities of higher education including shared governance, data stewardship, academic and administrative processes.

• Define project scope, goals, and deliverables aligned with institutional priorities.
• Develop and maintain a detailed project plan, managing timelines, budgets, and resource allocation.
• Create and manage project documentation, including, but not limited to, project charter, deliverables, tasks, resource assignments, duration estimates, schedules, milestones, meeting notes, action items, etc.
• Drive accountability across all work streams, ensuring clear ownership and measurable progress.

• Serve as the primary point of contact between Oberlin, the implementation partner (Workday), and Vendors.
• Coordinate all project related meetings, communications and deliverables.
• Ensure alignment between functional and technical teams throughout all phases of implementation.

• Collaborate with the Core Project Team to develop a comprehensive communications strategy.
• Partner with communications resources to execute timely, transparent updates to stakeholders.
• Ensure consistent, clear messaging to the campus community throughout the transformation.

• Work with the Change Manager to develop and implement the change management plan to support end‑user adoption.
• Support adoption by aligning people, processes, and technology with Workday best practices.

• Facilitate cross-departmental workshops between HR, Finance, and IT to ensure business processes are optimized and aligned with Workday.