International Accounts Payable Specialist

International Accounts Payable Specialist

is responsible for monitoring emails, reviewing statements and invoices, and communicating with all of R+L's agents regarding payment statuses and issues as they arise. The position is also responsible for creating wire payments and maintaining and managing information on the IFLN website.

• Monitor international agent partner account details for non-payments, delayed payments, and other irregularities
• Receive and verify international agent partner invoices
• Effectively research, analyze and resolve international agent partner invoice discrepancies
• Communicate with agents about payment status, issues, verify bank details and to request missing paperwork
• Correct errors or list discrepancies for adjustment, including communication via phone and/or email with international agent partners
• Understand international agent partner contracts and IFLN obligations.
• Navigate the IFLN netting sites to verify member information, upload AP invoices and download AR invoices from International Agents
• Understand net contra settlements that are approved by our international agent partners.
• Ensure agent costs are classified correctly utilizing Incoterms
• Prepare defer request for AP under an established amount for approval by International Agents
• Order trade payments in foreign currencies and prepare wire runs for approval
• Partner with departmental leaders to address non-compliance issues
• Review statements of account received from Agents to ensure that invoices are received and posted for on time payment
• Review and clean up agent accruals by month end
• Regular and reliable attendance, with or without reasonable accommodation, is an essential function of this position and is crucial for maintaining workflow and productivity.
• The above job functions are illustrative of the duties and responsibilities associated with this position and are not intended to be all-inclusive. Employees may be asked to perform other related duties to meet the ongoing needs of the organization.

• High School Diploma or GED required
• 1+ years previous accounting, international billing, or relevant work experience
• Previous logistics, transportation, domestic or international experience a plus
• Experience with foreign currencies and exchange rates preferred
• Previous experience with Cargo Wise system a plus
• Knowledge of Truckload, Less-Than-Truckload, Import/Export, Customs, Accounts Receivable, and Accounts Payable processes
• Knowledge and understanding of Incoterms
• Must have good communication skills, verbal and written to follow-up with AR, AP, and collection issues related to international agent partners
• Must understand contra settlements/netting
• Must be accountable and monitor international agents account details for non-payments, delayed payments, and other irregularities
• Must be proficient in data entry functions
• Must have a general understanding of all International shipping and billing concepts
• Must be organized, have keen attention to detail, and be accurate.
• Must have good problem-solving skills with intent on finding and resolving root cause issues
• Must be able to handle multiple tasks within specified time frames
• Must possess the ability to use sound judgment when making independent decisions
• Proficient in utilizing various technology platforms, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools (Web Ex, Zoom, Microsoft Teams)
• Ability to read, write and speak English fluently
• Ability to maintain regular and reliable attendance, with or without reasonable accommodation