Associate Practice Administrator

Practice Administrator – Ocala, FL

Seeking a full‑time Practice Administrator in Ocala, FL. The Practice Administrator manages the strategic and daily administrative operations of one or more healthcare practices, ensuring alignment with the Group's overall vision and enhancing organizational performance across key operational metrics such as efficiency, financial management, compliance, and staff coordination.

• Oversee and support one practice, up to four clinicians, ensuring efficient operation and compliance with established standards.
• Manage and optimize administrative workflows to ensure consistent, high‑quality support services.
• Monitor and report on key operational metrics to support organizational goals.
• Own the financial budget for assigned practices, reviewing monthly financial statements for accuracy and resolving discrepancies.
• Prepare and analyze financial and statistical reports to identify cost‑saving opportunities and improve financial performance.
• Ensure timely and accurate posting of demographics and charges; implement coding changes as needed.
• Collaborate with leadership and stakeholders to implement operational plans and resolve administrative challenges.
• Coordinate and facilitate administrative meetings, including preparation of agendas and minutes.
• Implement and enforce policies and procedures that align with organizational standards.
• Serve as liaison between departments to streamline communication and operational efficiency.
• Design staffing models to optimize administrative workflows, recruit, train, and manage administrative staff.
• Support provider recruitment efforts from an administrative perspective.
• Assist in onboarding new providers with a focus on administrative processes.
• Identify opportunities for continuous improvement in administrative operations.
• Demonstrate excellent guest service to internal team members and patients.
• Perform other related duties as assigned.

• High School Diploma or GED required.
• 5+ years of healthcare management experience in a physician practice setting (preferred but not required).
• 3+ years of operations management experience leading clinical and operational teams.
• Deep knowledge of all practice disciplines—including revenue cycle, billing, patient experience, human resources, budgeting, financial analysis, clinical workflows, and recruitment.
• Financial experience, budgeting, spreadsheet proficiency, accounting reporting systems and software, Excel, and similar database reporting is a plus.
• Ability to maintain an improvement mindset for the practice and align the practice and provider goals with those of the organization.
• Proven experience in managing multiple practices, demonstrating the ability to effectively coordinate resources and enhance performance across diverse teams.
• Ability to relate to, interact with, and understand personality types and different kinds of people.
• Ability to work independently in a fast‑paced, cross‑functional environment.

• 3 weeks PTO & 7 paid holidays
• Medical, Dental, Vision
• Employer‑paid basic life & short‑term disability coverage (effective after 1 year of full‑time employment)
• 401(k) with match
• Employee wellness
• Other employee discount programs
• Dependent Care FSA, voluntary life, long‑term disability, critical illness, pet insurance, and more