Administrative Assistant; Property Management

Job Details

Career area Administrative

Position Type

Date Posted 07/17/2026

Location 7870 Southwest 103rd Street Road, Ocala, FL 34476, United States

Job F2-DB46-4846-BEB5-19B601522A07_

ADMINISTRATIVE ASSISTANT

The Administrative Assistant is responsible for supporting business operations through administrative tasks, as well as providing courteous and professional direct interaction with prospective and current customer tenants. This position is often the face of Real Property Management Diversified. This role interacts with every unit of the business and is the key to achieving effective communication across the organization.

• Providing administrative support for the Leasing Agents and Property Managers
• Handling general telephone and walk-in inquiries
• Maintaining the prospective tenant database and confirming showings
• Establishing Landlord and Property Files for newly managed properties—preparing and forwarding letters to statutory bodies
• Assisting the Property Manager with applicant courtesy calls
• Tenant check-in and move-out
• Maintaining and managing property keys
• Entering management agreements/creating portfolios and properties
• Attending and participating in office meetings
• Attending and participating in training sessions as directed by the Manager
• Adhering to all procedures required in this role
• Providing feedback for and participating in the continuous improvement of procedures and processes
• Other duties as assigned

• Administrative support, reporting, and data entry timelines met
• Established customer service standards maintained
• Tenancy database maintained in an accurate and timely manner

• Customer Service Surveys
• Report from the Office Manager

• Good typing skills
• Internet and computer savvy